Purpose, Scope, Basis, and Definitions
ARTICLE 1 – (1) The purpose of this regulation is to satisfy all the needs of students residing at the Izmir University of Economics dormitories, provide them a healthy, clean, safe and comfortable environment, and to set out the operating principles of dormitories.
ARTICLE 2 – (1) This regulation includes rules and principles regarding the admission of students to the dormitories of the Izmir University of Economics, administration and management of the dormitories, and students’ disciplinary procedures.
ARTICLE 3 – (1) This regulation has been established in accordance with “Regulation on Private Student Accommodation Services” that went into effect after being published in the Official Gazette dated 6 May 2017 and numbered 30058, and with “Regulation on Operating Principles of Private Student Accommodation Services Institutions” that went into effect after being published in the Official Gazette dated 10 April 2018 and numbered 732935.
ARTICLE 4 – (1) The references in this regulation are as follows;
a) Academic Year: Period between the beginning date of the courses and the ending date of the exams indicated on the academic calendar,
b) Student: Students of Izmir University of Economics,
c) Rectorate: Rectorate of Izmir University of Economics,
d) University Administrative Board: Administrative Board of Izmir University of Economics,
e) University: Izmir University of Economics,
f) Disciplinary Board of Dormitories: Disciplinary Board of Dormitories of Izmir University of Economics,
g) Vice Director of Dormitories: Vice Director of Dormitories of Izmir University of Economics,
h) Director of Dormitories: Director of Dormitories of Izmir University of Economics,
i) Administrative Board of Dormitories: Administrative Board of Dormitories of Izmir University of Economics,
j) Dormitory Administrative Clerk: Administrative Clerk of Dormitories of Izmir University of Economics,
k) Dormitory: Dormitories of Izmir University of Economics.
Governing Bodies and Duties
ARTICLE 5-(1) Governing Bodies of the Dormitories are;
a) Administrative Board of Dormitories
b) Disciplinary Board of Dormitories
c) Director of Dormitories
d) Vice Director of Dormitories
e) Dormitory Administrative Clerk
Administrative Board of Dormitories
ARTICLE 6- (1) The Administrative Board of Dormitories consists of Faculty Member selected by the Rector for a period of one year, Secretary General, Respective Vice Secretary General, Director of Student Affairs, Director of Health, Culture, and Sports, Director of Dormitories, and Student Representatives residing at the dormitories (pursuant to item three, article eight of this regulation) under the directorship of Respective Vice-Rector.
(2) The Board meets once a month during the academic year, and upon the request from the Head of the board in state of emergency.
Duties of Administrative Board
ARTICLE 7- (1) Duties of the Administrative Board of Dormitories are to:
a) determine the general principles and rules to be followed in the dormitories,
b) make decisions concerning the management and improvement of the dormitories,
c) review the complaints and recommendations submitted to the Board and resolve them.
Disciplinary Board of Dormitories
ARTICLE 8- (1) Members of Administrative Board of Dormitories also make the members of the Disciplinary Board of Dormitories. Legal Counsel of the University also attends the meetings.
(2) Alternate members can attend the disciplinary board in the event of members not being able to attend the meetings.
(3) Two students (one male and one female), who have not been subject to any disciplinary action previously, shall be selected among the residents of the Dormitory at the beginning of each academic year by secret vote. One of the students shall act as alternate representative.
(4) Disciplinary Board shall complete the tasks/works given by the Director within seven (7) business days at the latest. In case the student who has committed an offence requiring expulsion from the University and the Dormitory poses a major threat to students’ safety and protection of their property, the student sentenced to expulsion must leave the facilities within twenty-four (24) hours.
Duties, Authorities, and Responsibilities of the Director of Dormitories
ARTICLE 9- (1) The director of the dormitory is the supervising authority of the dormitory administration. The director must hold an undergraduate degree, and a student accommodation services management certificate awarded at the end of training on legislations, management, business administration, improvement of physical and service standards of the institution, and development of communication skills.
(2) Duties of the director are to:
a) ensure that dormitories are managed efficiently and the regulations and principles established by the administrative board are implemented,
b) supervise the units and the staff of the dormitory,
c) take necessary measures to solve the problems of students who reside in the dormitory, or dormitory staff,
d) prepare the agenda of the administrative board,
e) take necessary measures to protect the dormitory equipment,
f) admit students to dormitories based on the terms specified by the administrative board of dormitories, and keep student records,
g) maintain discipline in dormitories, and implement the procedures in this regulation when necessary.
(3) Director of Dormitories has the right to make arrengments in the rooms for optimization purposes by taking the empty spaces into consideration after the room assignments are over.
Vice Director of Dormitories
ARTICLE 10-(1) Vice Director of Dormitories is selected by the Rector upon the recommendation of the Director of Dormitories.
Dormitory Administrative Clerk
ARTICLE 11- (1) Dormitory administrative clerk is a staff member responsible for admissions, attendance, purchases and sales, pick up, and other process and procedures regarding the dormitories, being in charge of the management during on call hours, standing in for the director and vice director in their absence, and carrying out other duties assigned by the management.
Admissions and Placements
Admission to dormitories
ARTICLE 12- (1) Applications are taken per academic year in accordance with the current capacity of the dormitories, and rules specified.
(2) Students, who apply to reside in the dormitories, have to meet the following requirements:
a) being a student of Izmir University of Economics,
b) applying to Dormitories Directorate in accordance with the rules specified by the Administrative Board of Dormitories.
(3) Required documents are as follows:
a) Application Form,
b) Certificate of residence from e-state website (separately for mother, father, and student),
c) Copy of certificate of identity register (should include information of family members)
d) Copy of identity card for Turkish citizens,
e) Two headshots,
f) A medical certificate stating the student is eligible to stay at the dormitory,
g) Copy of the university entrance exam score card,
h) Police clearance certificate and archive record,
i) Deposit receipt (for students paying dorm fees).
(4) In addition to the documents stated above, a service delivery undertaking is drawn up and put in the student folder. This undertaking is prepare as a single copy and a photocopy is given to the student.
(5) Foreign national students are asked to submit education permit, copy of their passport, their foreign ID number, in addition to the documents stated above.
(6) Student should not have any remaining dues for past semesters, as the management shall not make any accommodation planning for such students.
(7) All students applying for dormitories (including scholarship holders and foreign nationals) are required to pay the deposit. Application of students who fail to pay the deposit are not considered.
(8) Re-admission of a student who has been dismissed from the dormitory as a result of a disciplinary reprimand is finalized by the Administrative Board of Dormitories upon the proposal of the Director of Dormitories.
(9) Scholarship holders, who have a right to reside at the dormitories free of charge, and have not resided at the dormitories the first year of their education, can apply for dormitories in the following years. Their application is evaluated by the Administrative Board of Dormitories if there is available accommodation.
(10) Students, who left the dormitory willingly, and/or moved to a house collecting monthly stipend for rent, can apply for dormitories if there is available accommodation. Such applications are evaluated and finalized by the Administrative Board of Dormitories.
(11) Academic and administrative staff members, those who wish to stay for training purposes, and guests may reside in rooms not occupied by students throughout the semester upon the approval of the Director of Dormitories.
Evaluation of Applications and Placements
ARTICLE 13- (1) Admissions and placements take place per academic year in accordance with the current capacity of the dormitories, and rules specified by the Administrative Board of Dormitories.
(2) The Administrative Board of Dormitories may take facts such as department-class information, previous disciplinary penalties, etc. into consideration while assigning a room.
(3) The Administrative Board of Dormitories decides about applications of students who have been convicted of any crime or have been investigated legally, even if they have been pardoned.
(4) The Administrative Board of Dormitories decides about application of students, who need to stay in dormitories during summer semester, and the terms to stay if the dormitories are available.
(5) The Administrative Board of Dormitories decides about the status of students, who are considered risky.
(6) Students, who wish to change the dorm rooms assigned to them, can apply to the Director of Dormitories for one time only during the first month of the semester, per semester. Such requests are considered by the Director within the bounds of possibility.
(7) Before check-in, students sign an Inventory Form, a document stating that they are assigned to their rooms and took delivery of the room items available to them in full. If any damage is detected during room inspections to be conducted throughout the year, the costs of these damages are covered by the student.
Terms of Residence for Scholarship Holders
ARTICLE 14- (1) Undergraduate program students, who have been granted scholarships and ranked in top 2500 in verbal and language score, and ranked in top 10000 in numerical score, and reside out of the city borders with their families; students, who reside within the city borders of Izmir but have difficulty in arriving on campus the same day via public transportation (those who travel by land for 50 km and more); and students, who reside in the counties designated by the University, may stay at the dormitories free of charge, if they wish to.
(2) In order for application of scholarship holders to be accepted, in addition to submitting certificate of residence from e-state website separately for mother, father, and student, document, which states that the student resides at least 50 km away from the campus for the past six months, also has to be submitted. In the event of parents living separately, or divorced, each parent needs to meet the same requirement.
(3) The period to benefit from the dormitories for students, who enrolled to undergraduate programs within the scope of article 13 of this regulation, is 2 years in foreign language preparatory program, 4 years in 4-year undergraduate programs, and 6 years in 6-year undergraduate programs.
(4) Scholarship granted to associate program students does not include the dormitory fee.
ARTICLE 15- (1) Students, who fail to comply with the provisions of this regulation, who violate Dormitory and University rules, demonstrate conduct, behaviour or actions unbecoming a student within or outside the University shall be given the following penalties:
(2) If the beginning date of the penalty is not indicated in the decisions of the supervisor in charge or the board authorized to give a penalty, disciplinary penalties are carried out starting from the time they are issued. The penalties issued cover the entire period student resides at the dormitory.
(3) The recurrence of the same offense during a stay at the dormitory shall result in receiving a more severe punishment.
ARTICLE 16-(1) A Warning is a written notification to the student about a misdemeanor.
(2) Disciplinary offences that require a warning notice are:
a) Creating any loud or unnecessary noise as to disturb others,
b) Failing to keep the dorm room, common areas and surroundings clean and tidy,
c) Failing to adhere to time schedule when entering and exiting the common areas such as dorm rooms, dining hall, bathrooms, study rooms, and other study and rest areas,
d) Failing to obey the matters in dormitory operating instructions,
e) Behaving impolitely and disrespectfully towards dormitory personnel,
f) Damaging the physical structure of the dormitory intentionally,
g) Using others’ belongings without permission,
h) Lying, providing inaccurate, false or misleading information or turning in missing or wrong documents to Dormitory Management, or not turning in at all,
i) Demonstrating inappropriate social behaviors,
j) Failing to leave the dorm rooms and common areas and objects in a clean and tidy state,
k) Changing the places of dormitory goods and equipment without permission,
l) Failing to inform the Dormitories Directorate about any changes regarding the permanent residence or the addresses when the student goes on vacation within 15 days,
m) Failing to be present at the dorm between the hours of 1 a.m. and 7 a.m. without notifying the dormitory administrative clerk in writing or by sending an e-mail from student’s “...@std.izmirekonomi.edu.tr” address to the “firstname.lastname@example.org” address before 1 a.m.,
n) Entering the dormitories after 1 a.m. without any permission or excuse,
o) Being in public places with inappropriate clothing,
p) Keeping or using music sets and cooking appliances in the dormitory rooms,
q) Throwing objects from the dormitory window or balcony,
r) Hanging laundry, clothes, etc. to dry in dormitory window,
s) Failing to use the student ID card when entering and exiting the dormitory building,
t) Allowing guests access to locations outside of the designated areas and designated hours,
u)Visiting other students’ rooms after midnight,
v) Keeping and/or using kettles, irons, toasters, electrical/gas/ spirituous appliances, electric heating devices in dorm rooms.
ARTICLE 17- (1) Reprimand is a written notification explaining the student has demonstrated a behavior that requires disciplinary penalty and should avoid repeating it.
(2) Disciplinary offences that require a reprimand:
a) Swearing or bullying others,
b) Smoking on the premises,
c) Insulting the dorm personnel,
d) Removing, tearing, or changing the official posters or announcements hung by the dormitory management,
e) Harming Dormitory staff and residents’ property,
f) Obstructing the dorm managers and personnel, g) Holding meetings or ceremonies in the dormitory without permission,
h) Being absent from the dormitory for more than 21 days (excluding official holidays, semester holidays, module breaks, and weekend holidays) even with a permission,
i) Engaging in activities that may result in safety hazards,
j) Keeping closets, suitcases and private belongings inaccessible for inspection by the dormitory management, either when leaving the dorm or when it is necessary,
k) Writing, painting or hanging notices, posters in any part of the dormitory and on dormitory equipment,
l) Attempting to sneak persons who are not enrolled in the dormitory,
m) Taking dormitory furniture and equipment outside the dormitory,
n) Keeping a pet in dormitory rooms and common areas,
(3) Repeating the above actions and behaviors results in reporting to the Administrative Board of Dormitories.
ARTICLE 18- (1) Expulsion refers to the removal of a student from the dormitory due to persistent violation of the institution's rules. The student subject to expulsion is notified in writing that s/he shall leave the dormitory premises within five days the latest. However, in the event of a disciplinary action requiring expulsion from the dormitory in terms of creating close danger to safety of life and property of students, the expulsion is carried out in twenty-four hours without having to wait for five days. Parents of the student is notified about the expulsion penalty if the student is younger than 18, and the student is notified in person if s/he is 18 and above.
(2) Disciplinary offences that require expulsion from the Dormitory:
a) Violating the provisions of the Law on Turkish Flag No. 2893 of September 22nd, 1983, and the provisions of the Regulation on Turkish Flag No. enacted by the Cabinet Decision No. 85/9034 on January 25th, 1985,
b) Organizing or provoking others to organize individual or collective protests such as rallies, marches, forums, demonstrations, boycotts or occupations that are against the characteristics of the Republic of Turkey as set forth in the Constitution; participate in the aforementioned acts or force other to take part in such acts or events,
c) Committing infamous crimes or being convicted of committing crime of similar nature,
d) Being member or an active member of illegal organisations; making or engaging in political propaganda of such illegal organisations,
e) Committing theft,
f) Overt threats to dormitory management and personnel as well as students living in the dormitory; commit rape against the abovementioned persons,
g) Keeping sharp, penetrating objects, weapons or explosives in the dormitory rooms or contravene the relevant laws by causing injury or damage to a person,
h) Consuming alcoholic beverages, gambling, using or possessing drugs, or bringing them into the dormitory,
i) Being sentenced to reprimand thrice, even for different reasons,
j) Engaging in fights,
k) Making false or incomplete statement on the dorm application form.
Authority to Penalize
ARTICLE 19- (1) Warning and reprimand are given by the Director, whereas expulsion is given by the Disciplinary Board.
(2) Student, who received a disciplinary penalty, and the personnel or the student, who got affected by this act committed by the student in question can make an objection to warning and reprimand to the Disciplinary Board. Objection to expulsion is made to the Provincial Directorate for National Education the institution is affiliated to. Objections should be made within five business days following the date of notification of the penalty.
(3) Disciplinary Board makes decisions about the objections within seven business days. The Board may revoke the punishment, give a lesser punishment, or approve it.
(4) The Provincial Directorate for National Education finalizes the decision about an objection to expulsion within fifteen business days. The Provincial Directorate for National Education may revoke the punishment, give a lesser punishment, or approve it.
ARTICLE 20- (1) Disciplinary Board shall convene at the beginning of each semester to review and discuss the managerial and disciplinary matters and take the necessary actions/decisions.
(2) Dormitory management shall conduct the necessary investigation before referring the student to the Disciplinary Board.
(3) Disciplinary Board accepts a written or oral defense (reported officially) of the student referred to the disciplinary board. If the student, who is invited for defense, rejects the call, does not want to make a defense, or found to be absent from the premises without a permission, a statement is taken and a decision is made by the board in the absence of the student. In the event of more than one action requiring disciplinary penalty has taken place, each action is reviewed separately by the disciplinary board.
(4) Disciplinary Board shall take the following factors into account when deciding what disciplinary action to take: the nature and the consequences of the offence committed by the student, general conduct and behaviour of the student within and outside the dormitory /university facilities, circumstances at the time of the offense, such as stress, or emotional problems, as well as other aggravating and mitigating factors.
(5) If deemed necessary by the Disciplinary Board, Disciplinary Board may expand the investigation by assigning an investigation officer or an investigation team among its members.
(6) Disciplinary Board decisions shall be written down or recorded in a minute book.
(7) The Actions and behaviors that require punishment, pursuant to the “Disciplinary Bylaw for Students of Institutions of Higher Education” published in Official Gazette dated August 8, 2012 and numbered 28388, are communicated with the Rectorate.
(8) Any offensive/criminal incident that has taken place in the Dormitory or the University premises is subject to legal action, and they shall be reported to the authorities by the Management as immediate as possible. In case of a student’s arrest, disciplinary actions shall be imposed upon the student based on the result of the legal proceedings.
Dormitory Fees, Deposit, and Reimbursements
Dormitory Fees and Deposit
ARTICLE 21-(1) The dormitory fees, deposits, and fees, to be charged to students, who wish to stay at the dormitories for summer school, internship etc. reasons, and to guests, are determined at the beginning of each academic year within the framework of provisions of the “Regulation on Private Student Accommodation Services” dated 6 May 2017 and numbered 30058 by the Board of Trustees upon the proposal of the University Administrative Board based on the opinion of the Administrative Board of Dormitories.
(2) All students applying for dormitories (including scholarship holders and foreign nationals) are required to pay the deposit. Application of students who fail to pay the deposit are not considered.
(3) Dormitory fees and deposits are paid annually in cash at the initial registration. Students, who are going to graduate at the end of fall semester, will be reimbursed for spring semester fee and deposit if they apply with their graduation documents.
(4) Students, who resided at the dormitory for at least one year pursuant to item 4, article 7 of this regulation, may be granted monthly stipend for rent in the event of lack of accommodation at the dormitory. The amount of monthly stipend is determined by the Board of Trustees upon the proposal of the University Administrative Board based on the opinion of the Administrative Board of Dormitories at the beginning of each academic year.
(5) Dormitory fees for students, who want to reside at the dormitories after 15 September, are calculated on a monthly basis. Dormitory fees are calculated by deducting the fee for the months not resided at the dormitory from the annual dormitory fee (excluding the fee for the entire month the student applied for).
Reimbursement of dormitory fees
ARTICLE 22 – (1) Students who check-out of the Dormitory before September 15 shall pay 10% of the annual dormitory fee which is clearly stated in the Housing Contract. Students who check-out of the Dormitory on September 15 and after September 15 shall pay the total housing fee for the period during which they stayed in the dormitory as well as the for the current month, and 30% of housing fee for the remaining months. These students are reimbursed the deposit, and the remaining amount, if paid in advance, to be calculated and deducted based on this clause within one month, and the service delivery undertaking is abolished. Monthly housing fee is calculated by dividing the annual housing fee specified in the service delivery undertaking to the months of anticipated months of service.
Reimbursement of dormitory deposit
ARTICLE 23-(1) The deposit is refunded on condition that the student has not damaged any goods or equipment in the dormitory, has not lost or damaged the key issued, and has no debt to the University.
(2) If the student damages any equipment in the dormitory, s/he has to pay for the damage, based on the current cost to be determined by the relevant units of the University, or the damage cost is deducted from the deposit.
(3) If the damage is caused by several students, the cost will be divided equally amongst them or deducted from their deposits. If the student fails to pay the cost within the designated period, legal interest rate is charged. Failure to pay that results in incompletion of release procedures, and student does not receive any documents.
(4) In the event of student leaving the dormitory without compensating for the damages or paying the accommodation service fee, these costs are deducted from the deposit. Deposit is refunded in the amount of monthly accommodation service fee of the date it is refunded.
Miscellaneous and Final Provisions
ARTICLE 24- (1) Administrative Board of Dormitories shall create the dormitory calendar in accordance with the University’s academic calendar. Dormitory calendar shall include the opening and closing dates of the dormitories, application dates, payment dates, and other relevant dates.
ARTICLE 25 - (1) All students residing at the dormitories, follow the procedures stated below when leaving the dormitory in between and at the end of the semester.
(2) Things, students should do before leaving the dormitory:
a) Empty the room by taking all personal belongings,
b) Leave the room clean and tidy as it was delivered,
c) Sign a dormitory release form at the Dormitory Directorate Office,
d) Sign equipment submission form, etc.
e) Turn in the room key.
(3) For the end of the semester leavings, the room of the student is inspected by the Directorate within the month student leaves and the status of the room is stated with an official report.
For the in between semester leavings, the room is inspected in the same day the student is set to leave. The management checks for damages to any equipment in the room.
In the event of any damage detected, the damage cost is determined and recorded in the student’s release document. The damage cost is deducted from the deposit.
(4) Students, who leave the dormitory without completing the release procedures, will be subject to the following matters:
a) Personal belongings/items (tagged/non-tagged) left behind will be put in storage by the Dormitory Directorate temporarily. Items not claimed at the end of 30 days, will be put in common use. Dormitory Directorate will not be responsible for any damage or loss of the stored items.
b) Students who do not leave their rooms tidy and clean will be charged a cleaning fee before they check-out. The amount of cleaning fee is determined by the Administrative Board of Dormitories at the beginning of each semester. The cost is deducted from the deposit if the student fails to pay.
(5) In the event that student leaves the dormitory for any reason, his/her deposit will be refunded to the student. To claim the deposit, student needs to fill out a deposit reimbursement form at the management office.
ARTICLE 26-(1) Due to security reasons, room doors must be kept closed and locked. It is advised that students keep their valuables with them at all times. The responsibility regarding the safety of all items (personal/non-personal) in the rooms entirely falls on students.
(2) Students leaving the dormitories for holidays or temporarily or permanently for various reasons, must take personal belongings with them. The Dormitory Management Office shall not be responsible for the personal belongings of students occupying rooms.
(3) Students need to show their student ID card in order to get the dorm rooms open if they lost or forgot their keys. This is done under the supervision of the Director of Dormitories and a security officer.
(4) Dormitory officials reserve the right to enter dorm rooms escorted by a security officer for inspection, maintenance, emergency, etc. if deemed necessary.
(5) Security officers reserve the right to search bags, backpacks, etc. when entering and exiting the dormitories for security reasons.
ARTICLE 27- (1) The cleaning of student rooms shall be performed with a schedule set by the Dormitory Directorate.
(2) Trash bins kept in rooms are emptied on the scheduled cleaning days.
(3) Students can wash, dry, and iron their clothes in the laundry room.
(4) Students shall be responsible for any personal items/belongings left behind in common areas such as kitchen, recreation room and laundry room. Dormitory Management shall not be responsible for any lost or damaged personal items/belongings left behind.
(5) Students must not leave unclean dishes on kitchen counters or bathrooms. Cleaning staff will dispose them for hygienic purposes.
(6) Students must provide their own cleaning supplies for personal use.
Compensation for Damages
ARTICLE 28-(1) Registered residents/students of the Dormitory agree, declare and undertake that they shall not cause any damage or harm whatsoever to other students, dormitory property, dormitory inventory items, dormitory staff and any other third persons, in failure to do so, they shall be solely responsible and liable for any claims, damages, losses, expenses, costs or liabilities whatsoever resulting or arising directly out of their own fault, and they shall pay compensation for any damages to the Dormitory’s and University’s property arising from their own failure to comply with the provisions of this Regulation. Any other act and/or conduct that are not stated in this Regulation however can cause the Dormitory and the University to suffer direct or indirect losses or damages shall be included within the scope of obligation to compensate.
ARTICLE 29- (1) The Rectorate may choose to close down the dormitories under exceptional circumstances directly or upon the proposal of the Administrative Board of Dormitories.
(2) In the event that a student is sick or has health issues, accompanying persons shall not stay in the student’s room.
Non Provisional Circumstances
ARTICLE 30 – (1) Provisions of the “Disciplinary Bylaw for Students of Institutions of Higher Education” published in Official Gazette dated August 18, 2012 and numbered 28388, “Regulation on Private Student Accommodation Services” that went into effect after being published in the Official Gazette dated 6 May 2017 and numbered 30058, and “Regulation on Operating Principles of Private Student Accommodation Services Institutions” that went into effect after being published in the Official Gazette dated 10 April 2018 and numbered 732935, will be taken into account should non provisional cases occur in this regulation.
ARTICLE 31 – (1) IUE “Student Dormitory Regulation”, which took effect with the decision of the Senate dated 23 May 2006 and numbered 69-A6, and decision of the Board of Trustees dated 5 June 2006 and numbered 25, has been repealed.
Effectiveness and Enforcement
ARTICLE 32- (1) This regulation takes effect on the date it is approved by the Board of Trustees.
ARTICLE 33- (1) The Rector of the Izmir University of Economics enforces the provisions of this regulation.
PROVISIONAL ARTICLE 1- Students, who enrolled to the University on 2018 and before as part of the OSYS scholarship, are not subject to the success requirement specified in clause 2 of article 13 in order to stay at the dormitory for free.
This regulation took effect with the decision of the Senate dated 16 October 2019 and numbered 372/A11, and decision of the Board of Trustees dated 24 October 2019 and numbered 27.