ENGLISH PREPARATORY PROGRAM REGULATION
SECTION ONE
PURPOSE, SCOPE, BASIS, AND DEFINITIONS
Purpose
ARTICLE 1- (1) The purpose of this regulation is to define the bases on which the implementation of education, examination, and evaluation are carried out within the English Preparatory Program, School of Foreign Languages.
Scope
ARTICLE 2- (1) This regulation includes the basics of education, measurement and evaluation, and English proficiency that are carried out within the English Preparatory Program (compulsory and optional), School of Foreign Languages for associate, undergraduate, and graduate students of Izmir University of Economics.
Basis
ARTICLE 3- (1) This regulation has been prepared based on Law No. 2547 on Higher Education dated 4 November 1981, and the “Regulation on Principles for Foreign Language Teaching in Higher Education Institutions and Teaching in Foreign Languages” published in the Official Gazette dated 23 March 2016 and numbered 29662.
Definitions
ARTICLE 4- (1) The references in this regulation are as follows;
a)IDBS(Placement Exam): Placement Exam administered by Izmir University of Economics,
b)IUE: Izmir University of Economics,
c)PIE: Proficiency in English Exam administered by Izmir University of Economics,
ç) Senate: Senate of Izmir University of Economics,
d)SFL Board: Board of School of Foreign Languages of Izmir University of Economics,
e)SFL Administrative Board: Administrative Board of School of Foreign Languages of Izmir University of Economics,
f)SFL: School of Foreign Languages of Izmir University of Economics.
SECTION TWO
EDUCATION IN THE ENGLISH PREPARATORY PROGRAM
Compulsory English Preparatory Program
ARTICLE 5 – (1) The objective of the education in English Preparatory Program is to enable the students gain language skills that they will be able to use in their academic and professional lives by improving their reading, writing, listening, and speaking skills to reach Common Framework Program of European Languages B2 Level. Students, who enroll to programs in which the medium of instruction is totally or partially in English, take compulsory preparatory education in foreign language.
(2) In Compulsory English Preparatory Program, regular education period is one year, and maximum education period is two years. Students, who fail to complete the Compulsory English Preparatory Program within two years, are dismissed from the University. If they wish, these students may apply to be placed into Turkish programs by OSYM.
(3) Students, who are dismissed from the Compulsory English Preparatory Program, are given rights to attend exam for three times to be used in three years upon application. These students cannot benefit from any of the rights other students benefit from. The period spent for taking the exams is not counted against their education period. Those who successfully pass the exams, can re-register by meeting the renewal of registration terms, and continue with their education from where they left off.
Optional English Preparatory Program
ARTICLE 6 – (1) Students, who are enrolled in a program in which the medium of instruction is Turkish, may enroll in optional English preparatory program if there is vacancy.
(2) Maximum education period in optional preparatory program is two years.
(3) Students, within the scope of this article, will be able to continue with programs they enrolled in starting from the end of the first semester regardless of their success or failure in preparatory program if they wish.
(4) These students also may take PIE exam during their education period on condition that they apply with a letter of application seven days before the latest before the PIE exam dates.
SECTION THREE
STRUCTURE OF EDUCATION IN THE ENGLISH PREPARATORY PROGRAM
Modular System
ARTICLE 7- (1) An academic year in the English Preparatory Program consists of four modules, and each module lasts for eight weeks.
(2) Students, who pass the placement exam but fail the PIE exam, and students, who fail the placement exam, are placed into level groups A, B, and C based on their scores, and start education in English preparatory program.
(3) In each module, students are given in-module assessments and end-of-module exam, the number, content, and weighting of which are specified by the SFL Board announced to the students on SFL website.
(4) The definitions for these levels are as follows:
a)Level A (Elementary): Students, who start the modular system in level A, should continue with levels A, B, C, and D respectively and succeed each of the end-of module-exams. Students in level A may take the PIE exam on the condition that they complete all modules successfully.
b) Level B (Pre-Intermediate): Students, who start the modular system in level B, should continue with levels B, C, and D respectively and succeed each of the end-of module-exams. Students in level B may finish the program at the end of module 3 given that they complete all the modules successfully, and they may attend the Pre-Faculty program during the fourth module if they wish to do so. Students, who successfully complete level D, can take the PIE exam administered at the end of module 4.
c)Level C (Intermediate): complete both modules. Students, who start the modular system in level C, should continue with levels C and D respectively and succeed each of the end-of module-exams. These students may take the PIE exam administered at the end of the first semester.
ç)Level D (Upper Intermediate): Students, who successfully complete level C level continue with level D. Students, who successfully complete level D, qualify to take the PIE exam administered at the end of semesters.
d)Pre-Faculty: Pre-Faculty is an optional program designed for students who have successfully completed Upper-Intermediate (D) level, but have either not yet taken or failed the PIE Exam.
English Preparatory Support Program
ARTICLE 8- (1) Students, who are not successful after two semesters, may continue their studies in the English Preparatory Support Program in the following semester if they choose to do so, on the condition that they re-register.
(2) A system based on semesters is implemented in English Preparatory Support Program. Students in the English Preparatory Support Program are placed into two groups based on their levels; Support 1 and Support 2.
(3) Even if they do not meet the attendance requirement, these students may take the PIE exam, however, scores obtained during the semester are not taken into consideration when calculating the pass grade for PIE that is administered at the end of semesters. In the event of meeting the attendance requirement, scores obtained during the semester at certain proportions stated by the SFL Administrative Board, can be added to their PIE exam scores at the end of the period for which they have registered.
Non-Compulsory Attendance Status
ARTICLE 9- (1) Students, who are not successful after two semesters and who do not wish to continue with the English Preparatory Support Program may apply to be in the “Non-Compulsory Attendance” status.
(2) The time spent in this status is considered equivalent to the time spent in the English Preparatory Program.
(3) These students do not attend the courses in English Preparatory Program, however, earn the right to take PIE exams administered at the end of fall and spring semesters.
Summer School
ARTICLE 10- (1) The Summer School Program is offered for those who have failed in any of the levels during the academic year, or those who have not achieved the minimum score on the PIE exam.
(2) Students, who meet the attendance requirements of summer school, qualify to take the PIE exam administered at the end of the program.
SECTION FOUR
EXEMPTION AND EXAMS
Exemption
ARTICLE 11- (1) ( Change SD 26.08.2020 408-A/5-BTD 29.09.2020-44) Students, who fulfill the requirements specified below, and certify this by submitting the necessary documents in full, will be exempt from the English Preparatory Program:
a) Students, who achieve the scores determined by the senate of the higher education institution in international foreign language exams that are considered equivalent to centralized foreign language exams recognized by the Higher Education Board,
b) Students, who received education at a higher education institution, where the medium of instruction is English and the citizens of that country attend to, in a foreign country where English is the native language at least in last three years.
c) Students, who received and completed their secondary education at a secondary education institution, where the medium of instruction is English and the citizens of that country attend to, in a foreign country where English is the native language at least in the last three years,
ç) ( Change SD 26.08.2020 408-A/5-BTD 29.09.2020-44) Students, who successfully completed or were exempt from English preparatory program at a higher education institution affiliated to Higher Education Board within last three years.
d) ( Add SD 26.08.2020 408-A/5-BTD 29.09.2020-44) Students, who received continuous education at a higher education institution affiliated to Higher Education Board where the medium of instruction is English within last three years before the date of their application to our university,
e) (Change SD 25.08.2021 445-A/16) ( Add SD 26.08.2020 408-A/5-BTD 29.09.2020-44) Students, who apply to an undergraduate or master's program where the medium of instruction is English within three years following their graduation from a higher education program where medium of instruction is English.
(2) Validity period for exams that is determined by the respective institutions conducting the exam is taken into account in order to take the scores obtained in exams specified in item (a) of this article. In the event that the validity period for the exam is not specified, Higher Education Board determines the period.
(3) The validity period for Proficiency in English exam, conducted by Izmir University of Economics, is 3 years.
(4) Students need to submit the original copies of the documents during registration period, which will be used for exemption from English Preparatory Program, to the School of Foreign Languages.
(5) The School of Foreign Languages reserves the right to demand the delivery of the results by the issuing institution, investigate the exam results, and refuse the external results when in doubt.
Placement Exam:
ARTICLE 12- (1) An exam that aims to determine the language level of all newly registered students who will study in English preparatory program.
(2) Students, who score 69.50 and above in this exam, qualify to take the PIE (Proficiency in English exam). Those, who fail to score the minimum score in the placement exam, continue the English preparatory program based on their scores.
(3) Those, who fail to score the minimum score in the PIE exam, continue the English preparatory program based on their scores.
Proficiency in English Exam:
ARTICLE 13- (1) The PIE exam determines whether or not a student has sufficient knowledge of the language to follow an academic course of study. This exam measures students’ language proficiency in grammar, reading, listening, note-taking, writing and speaking.
(2) (Change SD 25.08.2021 445-A/16) In associate, undergraduate and master’s programs with English preparatory programs, those who score equal to or above 40 percent of the total score of each section of the PIE (in writing, listening and reading, grammar and speaking sections) and students, whose PIE total scores are 64.50 in associate and undergraduate programs and 70 and above in master's programs, pass to the course stage in their programs. Students are required to attend all sessions of the exam. Students, who fail to score the minimum score in the PIE exam, continue the English preparatory program based on their scores.
(3) The eligibility terms to take the PIE exam administered at the end of the academic year are stated below:
a)Students, who renewed their registrations (active students) in both semesters (Fall and Spring) of the relevant academic year,
b)Students, who deferred registration in fall and/or spring semester of the relevant academic year,
c)Students, who did not renew registration (inactive students) in both semesters (Fall and Spring) of the relevant academic year or deferred registration, but enrolled in English Preparatory Summer School,
ç)Students, who did not renew registration (inactive students) in fall semester but renewed registration in spring semester of the relevant academic year and became active students again,
d)Students, who renewed registration (active students) in fall semester but did not renew registration in spring semester (inactive students) of the relevant academic year and enrolled in English Preparatory Summer School.
(4) ( Add SD 26.08.2020 408-A/5-BTD 29.09.2020-44) There is no retake exam for PIE Exam.
Modular System Assessment Methods
ARTICLE 14- (1) The number, content, and weighting of in-module assessments are specified by the SFL Board and announced to the students on SFL website.
(2) In order for students to be able to take the end-of-module exam administered at the end of levels A, B, and C, they must score a minimum total score of 59.50 in in-module assessments. Those, who cannot obtain this score, repeat the same level with different instruction materials.
(3) (Change SD 25.08.2021 445-A/16) In order for students at A, B and C levels to progress to the next level, they must get a score of at least equal to or above 40 percent of the total score of each section of the end-of-module exam (listening, grammar, reading, writing and speaking), and their total score must be 59.50 and above. Students are required to attend all sessions of the exam. Students, who cannot meet these conditions, repeat the same level with different teaching materials.
(4) End-of-module exam is administered at the end of Level D, and students’ success is measured with in-module assessments. Students, who successfully complete Level D and score 64.50 in in-module assessments, qualify to take the PIE exam administered at the end of the respective semester.
(5) (Change SD 25.08.2021 445-A/16) Students, who started at A level and failed any level at most once during the academic year, are entitled to take the PIE given at the end of module 4 provided that they get a score of at least equal to or above 40 percent of the total score of each section of the Level C end-of-module exam (listening, grammar, reading, writing and speaking), and their total score of the end-of-module exam is at least 70. Students are required to attend all sessions of the exam.
(6) In order for students to be able to complete the Pre-Faculty program successfully, they must score a minimum total score of 70 in in-module assessments.
English Preparatory Support Program Quizzes:
ARTICLE 15- (1) These are tests which are given in the Preparatory Support Program to measure expressive language skills as well as grammar and vocabulary.
SECTION FIVE
OTHER PROVISIONS
Attendance
ARTICLE 16- (1) Attendance and active participation in all course activities are obligatory in the English Preparatory Program.
(2) Regardless of their levels, students must attend at least 90% of the total course hours in each module. Students, who exceed the limits of absenteeism, cannot enter the end-of-module exam and/or PIE exam.
(3) Students in English Preparatory Support Program must attend at least 90% of the total course hours in a semester.
(4) Teachers are responsible for keeping attendance records of students in their classes.
Objections to Exam Grades
ARTICLE 17- (1) Results of the End-of-Module PIE exams are announced by SFL 3 business days after the exam the latest.
(2) Objections End-of-Module PIE exams grades on the basis of miscalculation can be made in writing to SFL within 3 business days the latest after the exam results have been posted.
(3) A committee of three people assigned by SFL checks for miscalculations on the papers of students who have objections to their grades. In the case of any mistakes in grading, a request to re-grade is taken into account by the SFL Administrative Board.
Deferred Registration
ARTICLE 18-(1) Terms and procedures regarding deferred registration is indicated in the Regulation for Associate and Undergraduate Degree Education and Examinations, which is published in the Official Gazette dated 22 January 2013 and numbered 28536.
(2) Students, who deferred registration, cannot attend the courses or the exams during the deferred period, and continue with their education at the level indicated by SFL at the end of their deferment.
Non Provisional Circumstances
ARTICLE 19- Provisions of the IUE “Core Bylaw” published in Official Gazette dated 3 November 2001 and numbered 24572, IUE “Regulation for Associate and Undergraduate Degree Education and Examinations” published in the Official Gazette dated 22 January 2013 and numbered 28536, IUE “Faculty of Medicine Education and Examination Bylaw” published in the Official Gazette dated 9 October 2017 and numbered 30205, IUE “Graduate Degree Education Bylaw” published in the Official Gazette dated 28 November 2016 and numbered 29902, and IUE “Summer School Bylaw” published in the Official Gazette dated 1 August 2002 and numbered 24833, and provisions of other respective legislations will be taken into account should non provisional cases occur in this regulation.
SECTION SIX
EFFECTIVENESS AND ENFORCEMENT
Effectiveness
ARTICLE 20-(1) This regulation takes effect on the date it is approved by the Board of Trustees
Enforcement
ARTICLE 21-(1) The Rector of the Izmir University of Economics enforces the provisions of this regulation.
Repealed Regulations
ARTICLE 22 – (1) IUE “School of Foreign Languages Rules and Regulations of English Preparatory Program”, which took effect with the decision of the Senate dated 13 April 2012 and numbered 189/A-8, and decision of the Board of Trustees dated 5 June 2012 and numbered 22, and IUE “School of Foreign Languages English Preparatory Program Modular System and In-Module Assessment Regulation”, which took effect with the decision of the Senate dated 15 August 2013 and numbered 214-A4, have been repealed.
This regulation took effect with the decision of the Senate dated 6 November 2019 and numbered 374/A4, and decision of the Board of Trustees dated 19 November 2019 and numbered 28.
GERİ DÖN