MANAGEMENT PROCESSES COMMITTEE REGULATION

SECTION ONE
Purpose, Scope, Basis, and Definitions

Purpose
ARTICLE 1- (1) The purpose of this regulation is to define the duties, powers, and responsibilities of Izmir University of Economics Management Processes Committee established to plan, monitor, evaluate, and continuously improve administrative processes and procedures, and to ensure quality assurance at Izmir University of Economics.

Scope
ARTICLE 2- (1) This regulation covers all administrative units at Izmir University of Economics.

Basis
ARTICLE 3- (1) This regulation has been prepared based on the relevant regulations of the Council of Higher Education (YOK) and Izmir University of Economics Quality Commission Regulation.

Definitions
ARTICLE 4- (1) The references in this regulation are as follows:
a) President: President of the Management Processes Committee of Izmir University of Economics,
b)Secretary General: Secretary General of Izmir University of Economics,
c)Office of Secretary General: Office of Secretary General of Izmir University of Economics,
ç)Administrative Unit: Administrative units within Izmir University of Economics,
d)Administrative Process and Procedure: Defined workflows, procedures, and practices related to service production and support activities carried out by administrative units,
e)Committee: Management Processes Committee of Izmir University of Economics,
f)Performance Indicators: Tools used to measure, monitor and evaluate whether and to what extent Izmir University of Economics has achieved its goals and objectives,
g)Rector: The Rector of Izmir University of Economics,
ğ)University (IUE): Izmir University of Economics.

SECTION TWO
Establishment and Operating Principles, Duties, and Responsibilities of the Committee

Establishment of the Committee
ARTICLE 5- (1) The committee consists of the Secretary General, Vice Secretary General(s), and administrative unit managers. In the absence of an administrative unit manager, a staff member designated by the administrative unit manager attends the meeting. When necessary, academic and administrative staff and student representative may attend committee meetings without voting rights at the invitation of the Secretary General.

(2) The Secretary General is the President of the Committee. In the absence of the President, the ‘Vice- Secretary General’, assigned by the Secretary General, presides over the sessions.

(3) A staff member appointed by the Office of the Secretary-General acts as rapporteur for the committee. The rapporteur is responsible for conducting correspondence, organizing meetings in accordance with the agenda set by the President, and taking meeting minutes. In the absence of the rapporteur, a member assigned by the President acts as the rapporteur.

(4) If deemed necessary by the Committee, sub-committees, work groups, and/or advisory boards, which may include non-committee members, can be formed.

(5) The Committee convenes with the absolute majority of its total members and makes decisions with the absolute majority of those attending the meeting. In the event of a tie, the President's vote shall be decisive.

Operating Principles
ARTICLE 6- (1) The operating principles of the Committee are as follows:
a) Transparency: Decisions and activities are openly shared with all relevant stakeholders.
b) Participation: Active participation of internal and external university stakeholders in the process is ensured.
c) Sustainability: The long-term impacts of research projects completed are taken into consideration.
ç) Monitoring and Evaluation: Performance criteria regarding management processes indicated in the Strategic Plan are regularly evaluated to ensure progress.

Meeting Time
ARTICLE 7- (1) The Committee meets at least 4 times a year and whenever the President deems it necessary.

Term and Termination of Committee Membership
ARTICLE 8- (1) The Secretary General, who is a natural member, the Vice Secretary General(s), and administrative unit managers serve as members of the committee during their administrative duties.

Duties and Responsibilities of the Committee
ARTICLE 9- (1) The duties and responsibilities of the Committee are as follows:
a) Quality Assurance:
1) Creating a calendar for the University's administrative processes and monitoring this calendar continuously,
2) Monitoring performance indicators related to administrative units and unit-specific performance indicators within the framework of the IUE Strategic Plan, and submitting the Administrative Units Performance Evaluation Report, prepared annually, to the Quality Commission in January,
3) Creating a template for the annual administrative unit activity report,
4) Evaluating the activity reports of administrative units to increase the efficiency of processes,
5) Monitoring the alignment of administrative unit activities with the IUE Quality Assurance Framework and developing suggestions for improvement,
6) Cooperating with the Quality Commission for the preparation of the Mid-term Student Feedback Report.
7) Evaluating the sections of the Student Satisfaction Surveys related to administrative units.
8) Evaluating the results of the Administrative Staff Satisfaction Survey and developing suggestions for improvement.

b) Administrative Staff Development and Support: 
1) Identifying the training needs of administrative staff and make recommendations to the Directorate of Human Resources.

SECTION THREE
Miscellaneous and Final Provisions

Non-Provisional Circumstances
ARTICLE 10- (1) In cases where there is no provision in this Regulation, the provisions of the Izmir University of Economics Quality Commission Regulation, relevant legislation, and Senate decisions shall apply.

Amendments
ARTICLE 11- (1) This Regulation may be amended by the decision of the Senate.

Effectiveness
ARTICLE 12- (1) This Regulation takes effect on the date it is approved by the Senate.

Enforcement
ARTICLE 13- (1) The Secretary General of Izmir University of Economics enforces the provisions of this Regulation.
 

This regulation took effect with the Senate decision dated 07.01.2026 and numbered 568.