ACADEMIC ADVISOR REGULATION

Purpose and Scope
Article 1- (1) (Changed SD 20.08.2025-561-2025/18) This regulation includes general rules regarding the implementation of advisory procedures, for students enrolled at associate, undergraduate, and graduate degree programs of Izmir University of Economics, in helping them selecting the courses each semester by taking their academic success into consideration and helping them with their adaptation to University life, professional development, and career; and the duties, authority, and responsibilities of academics assigned to provide advising services.

Definitions
Article 2 – (1)The references in this regulation are stated as follows;

a) Academic Advisor: (Changed SD 20.08.2025-561-2025/18) Faculty member or lecturer assigned as the academic advisor, coordinator of double/minor program students,

b) (Deleted SD 20.08.2025-561-2025/18) 

c) Advisor Approval: (Changed SD 20.08.2025-561-2025/18)  (Changed SD 25/12/2019-379-A/14 / BTD 15/01/2020-31) Approval of the courses, selected by the student through Student Information System,

ç) (Deleted SD 20.08.2025-561-2025/18) 

d) (Deleted SD 20.08.2025-561-2025/18)

e) (Deleted SD 20.08.2025-561-2025/18) 

f)  Academic Unit Administrator:(Changed SD 20.08.2025-561-2025/18) Respective Department Head, Faculty Dean, School Director, or Graduate School Director,

g) Department Head: The head of the departments of faculties, schools, or vocational schools affiliated with Izmir University of Economics,

ğ) Dean: The deans of the faculties affiliated with Izmir University of Economics,

h) Director: (Changed SD 20.08.2025-561-2025/18) The directors of schools, vocational schools, and graduate schools affiliated with Izmir University of Economics,

ı) Rector: The Rector of Izmir University of Economics,

i) Senate: The Senate of Izmir University of Economics,

j) University: Izmir University of Economics,

k) (Added SD 20.08.2025-561-2025/18) Academic Unit: Graduate school, faculty, school, vocational school affiliated with Izmir University of Economics, 

l) (Added SD 20.08.2025-561-2025/18) Division Head: Division heads of graduate school affiliated with Izmir University of Economics,  

Basis
Article 3- (1) (Changed SD 20.08.2025-561-2025/18) This regulation has been prepared in accordance with the Article 22(c) of Law No. 2547, Article 31 of Izmir University of Economics Regulation for Associate and Undergraduate Degree Education and Examinations, and Article 16 of Izmir University of Economics Graduate Degree Education Bylaw.

Assignment of Academic Advisors
Article 4- (1) (Changed SD 20.08.2025-561-2025/18) Academic unit administrators appoint an advisor for each student from among full-time faculty members/lecturers at the beginning of the first academic year in which the student is enrolled at the University, taking into account the recommendations of the relevant department head. Due to their academic structure, department heads in the Faculties of Medicine and Law do not make recommendations

(2) (Deleted SD 25/12/2019-379-A/14 / BTD 15/01/2020-31) 

(2/A) (Added SD 20.08.2025-561-2025/18)  The Head of the Division performs the role of academic advisor in graduate programs.

(3) (Deleted SD 20.08.2025-561-2025/18)

(4) Academic advisory for exchange students, at the University as part of ERASMUS or other cooperation protocols, is carried out by the ERASMUS Coordinator of the respective department in collaboration with the Office of International Relations Directorate.

(5) (Changed SD 20.08.2025-561-2025/18) The academic advisory for associate and undergraduate degree students regarding courses taken within the scope of the Double Major Program, Minor Program, and Certificate Programs are carried out in collaboration with the major academic advisor and the DMP, MP, and Certificate Coordinators.

(6) (Changed SD 20.08.2025-561-2025/18) 

(7) (Added SD 20.08.2025-561-2025/18) The assigned academic advisor is recorded in the Student Information System by the faculty/school secretaries. Continuity of the advising duty throughout the student’s period of study is essential. Unless absolutely necessary, the academic advisor is not changed. In necessary cases, this change is carried out by the academic unit administrator who made the initial assignment. 

(8) (Added SD 20.08.2025-561-2025/18) In associate and undergraduate programs, a student may request a change of academic advisor by notifying the academic unit in which they are registered, along with a valid reason, at least 15 days before the course registration dates for the fall semester announced in the University’s academic calendar. The student’s request is evaluated by the academic unit administrator who made the assignment and communicated to the student. 

(9) (AddedSD 20.08.2025-561-2025/18)  If an academic advisor, due to a valid reason or leave, will not be present at the University or will be unable to fulfill their advising duties for an entire academic semester, a temporary advisor is appointed by the relevant academic unit administrator or department head. If the advisor’s valid reason or leave lasts longer than one academic semester, the temporary advisor becomes the student’s permanent advisor. If this is not possible, a new advisor is assigned to the student. 

(Article added  SD 20.08.2025-561-2025/18)
Duties, Authorities, and Responsibilities of Academic Unit Administrators 
Article 4/A-(1) As defined above, within the scope of the relevant academic duty, they recommend an academic advisor, assign an academic advisor, or carry out the academic advising duties themselves.

(2)  They inform academic advisors about how academic advising services will be conducted, the points to be considered, and the procedures to be followed.

(3) They ensure that academic advisors set their office hours and announce them to students.

(4) When determining the advising workload, they ensure a balanced distribution by considering factors such as class sizes, the number of academics, the level of the student’s program, and any additional administrative duties.

(5) At the end of each academic year, during the relevant department/division board meetings (or faculty/vocational school board meetings if no such board exists), they ensure that academic advising activities are evaluated and that decisions are made to improve these services if necessary; they make recommendations to higher academic units accordingly. These matters are included in the academic year-end evaluation reports.

Duties, Authorities, and Responsibilities of Advisors
Article 5- (Changed  SD 20.08.2025-561-2025/18) (1)The duties, authorities, and responsibilities of the academic advisor are stated as follows:
a) (Changed SD 25/12/2019-379-A/14 / BTD 15/01/2020-31) Advise students under their advisement on planning all educational processes they will undergo throughout their university life,

b)  Communicate with students under their advisement using a method deemed appropriate (face-to-face meeting, online meeting, or group message, etc.) before each semester's course registration period to provide information, and if requested, offer recommendations for course selection, 

c) Monitor and approve the course selections of the student assigned to them as an advisor during each semester's course registration period, 

ç) Monitor and approve withdrawal requests from students who withdraw from courses each semester, 

d) Provide information and guidance to students under their advisement on adaptation to university life, professional development, and career, 

e) Know and follow the structure and regulations related to education and teaching processes, and provide students with the necessary information,

f) Contact the Disability Support Center when necessary,

g) Monitor the academic status of students in their final year of study for whom they serve as an advisor, check whether they have taken all the courses required to fulfill graduation requirements within the curriculum via the relevant Student Information System, and provide feedback to students,

ğ) In graduate programs, add or remove courses to ensure compliance with relevant regulations, provide that the student is informed in cases of non-compliance with the regulations.

Monitoring and Improvement (Title changed  SD 20.08.2025-561-2025/18)
Article 6 – (1) (Changed  SD 20.08.2025-561-2025/18) The respective academic unit administrator is in charge of providing feedback to the University administration regarding the supervision of the duties and activities of the advisor, and improvement of the advisory processes. Advisors submit their recommendations for improving the effectiveness of the advising system at the end of each academic year to the relevant academic unit administrators, who then include these recommendations in the academic year-end evaluation reports.
 

Student’s Responsibilities
Article 7- (Changed  SD 20.08.2025-561-2025/18) (1) Student’s responsibilities in the advisory procedure are as follows:

a) (Changed SD 25/12/2019-379-A/14 / BTD 15/01/2020-31) Be knowledgeable about and monitor changes in the structure and regulations related to the education and training processes, curriculum and curriculum changes, course selection, adding/dropping courses, withdrawing from courses, graduation, and similar processes,  

b) Taking into account their advisor's information, guidance, and recommendations as the student's choices and actions regarding the education and training processes are their own responsibility,

c) Communicate with their advisor at least once every semester,

ç) Have their advisor approve the course registrations and add/drop course registrations through the Student Information System within the periods specified in the academic calendar.  

Course Registrations and Approvals
Article 8- (Changed  SD 20.08.2025-561-2025/18) (1) Course registrations and advisor approvals for students enrolled in associate and undergraduate programs at Izmir University of Economics are carried out through the Student Information System within the periods specified in the academic calendar at the beginning of each semester, in accordance with the relevant provisions of the Regulation for Associate and Undergraduate Degree Education and Examinations.

(2) Course registrations and advisor approvals for students enrolled in Faculty of Medicine at Izmir University of Economics are carried out through the Student Information System within the periods specified in the academic calendar at the beginning of each semester, in accordance with the relevant provisions of the Faculty of Medicine Education and Examination Bylaw. 

(3) Course registrations and advisor approvals for students enrolled in associate and undergraduate programs at Izmir University of Economics are carried out through the Student Information System within the periods specified in the academic calendar at the beginning of each semester, in accordance with the relevant provisions of the Graduate Degree Education Bylaw. 

(4) Course registrations and approvals are carried out through Student Information System.

(5) If deemed necessary by their advisor, students may be invited to the University for course registration and approval procedures.

(6) Semester course registrations are finalized with advisor approval. Course registrations without advisor approval are considered invalid, even if financial obligations have been fulfilled.

(7) The Rectorate reserves the right to take action and make changes regarding registrations that are inconsistent with the structure of the education and training processes or whose approval has not been completed within the specified time frames, after consulting with the advisor and the Student Affairs Directorate. 

Article 9 – (1) (Deleted SD 25/12/2019-379-A/14 / BTD 15/01/2020-31)

(Article added  SD 20.08.2025-561-2025/18)
Amendments 
Article 9/A – (1) This regulation may be amended by the decision of the Senate of Izmir University of Economics.

Effectiveness
Article 10 – (1) This Regulation takes effect on the date of its acceptance by the University Senate. 

Enforcement
Article 11 – (1) The Rector of the Izmir University of Economics enforces the provisions of this Regulation.

This regulation takes effect upon the decision of the Senate dated 07.01.2013 and numbered 202/A11 and the decision of the Board of Trustees dated 12.02.2013 and numbered 30/17