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GRADUATE DEGREE EDUCATION BYLAW


SECTION ONE

Purpose, Scope, Basis, and Definitions

Purpose

ARTICLE 1 – (1) The purpose of this bylaw is to set out the general rules and principles regarding the   graduate degree programs conducted by graduate schools affiliated with Izmir University of Economics.

Scope

ARTICLE 2 – (1) This bylaw includes general rules and principles regarding education at graduate degree programs (Masters and Ph.D. programs) conducted by graduate schools affiliated with Izmir University of Economics.

Basis

ARTICLE 3 – (1) This bylaw has been prepared in accordance with Article 14 and 44 of Higher Education Law No: 2547 and dated November 4, 1981.

Definitions

ARTICLE 4 – (1) The references in this bylaw are as follows;

a) ECTS: European Credit Transfer System,

b) ALES: Academic Personnel and Graduate Studies Admission Exam,

c) Total Credits: The product by multiplying the ECTS credit hour included in the grade point average with the coefficient that corresponds to the grade the student is awarded with,

ç) SGPA: Semester Grade Point Average,

d) Graduate School: Graduate Schools affiliated with Izmir University of Economics,

e) Graduate School Board (GSB): Boards of Graduate Schools affiliated with Izmir University of Economics

f) Graduate School Administrative Board (GSAB): Administrative Boards of Graduate Schools affiliated with Izmir University of Economics,

g) GMAT: Graduate Management Aptitude Test,

ğ) GPA: Grade Point Average,

h) GRE: Graduate Record Examination,

ı) İEÜ-YYS: Izmir University of Economics Proficiency in Foreign Language Exam (IUE-PIE),

i) Student with a suspended registration: Student, whose registration is not renewed due to lack of payment on specified period of time and who is unable to benefit from student rights for that semester,

j) Board of Trustees: Izmir University of Economics Board of Trustees,

k) Rector: The Rector of Izmir University of Economics,

l) Senate: The Senate of Izmir University of Economics,

m) TUS: Examination For Specialty in Medicine,

n) University (IUE): Izmir University of Economics,

o) University Administrative Board: Izmir University of Economics Administrative Board,

ö) YDS: Foreign Language Placement Exam (FLPE),

p) YÖK: Council of Higher Education (CoHE).

 

SECTION TWO

Student Admissions and Registration

Quotas and Admission Requirements

ARTICLE 5 – (1) Number of students to be admitted to graduate programs, who can apply, and other admission requirements are determined by the Senate upon the recommendations of the respective Graduate School.

Applications and Students Admissions

ARTICLE 6 – (1) In order for a candidate to be admitted to a Master’s Program with thesis, s/he must have obtained an undergraduate diploma, and received a sufficient score (in the type of score applied for) identified by the Senate, not to be less than the minimum score specified by CoHE in ALES, or GRE or GMAT both of which are accepted as the equivalent of ALES. 

(2)Taking ALES exam is not required for admission to non-thesis master programs.

(3) In order for a candidate to be admitted to a Ph.D. program, s/he must have;

a) obtained an undergraduate diploma or master degree with  thesis diploma,

b) obtained minimum cumulative GPA of 3.00/4.00 or its equivalent if applied with an undergraduate degree,

c) received a sufficient score identified by the Senate, in the type of score applied for, not to be less than the minimum score specified by Higher Education Council in ALES, or GRE or GMAT both of which are accepted as the equivalent of ALES,

ç) obtained a score of minimum of 55 points in foreign language exams accepted by CoHE and in equivalent international foreign language exams administered in languages other than their native language; a score equal to this score in equivalent international foreign language exams accepted by OSYM; or a score identified by the Senate in case these scores are increased based on the qualifications of the programs,

d) In order for a candidate to be admitted to a Ph. D. program in basic medical sciences, s/he must have obtained an undergraduate diploma in faculty of medicine; obtained a score in basic medicine in TUS identified by the Senate not to be less than the minimum score identified by CoHE, or numerical score in ALES, or GRE or GMAT both of which are accepted as the equivalent of ALES, identified by the Senate not to be less than the minimum score identified by CoHE.

(4) In order for candidate who is not a graduate of faculty of medicine to be admitted to a Ph. D. program, s/he must have obtained an graduate diploma (undergraduate diploma in faculties of dentistry and veterinary medicine); obtained a numerical score in ALES, or GRE or GMAT both of which are accepted as the equivalent of ALES, identified by the Senate not to be less than the minimum score identified by CoHE.

(5) In order for a candidate to be admitted to a Ph. D. program in basic medical sciences, s/he must have obtained a score of minimum of 55 points in foreign language exams accepted by CoHE and in equivalent international foreign language exams administered in languages other than their native language; a score equal to this score in equivalent international foreign language exams accepted by OSYM. The Senate makes the decision about increasing these minimum scores based on the qualifications of the programs.

Application Evaluation Process

ARTICLE 7 – (1) While evaluating the applications for Master’s Program with thesis and Ph.D. program, ALES score, not to be less than 50%, or an equivalent score, and criteria and their weights to be taken into account, are determined by the Senate.

(2) While evaluating the non-thesis formal or distance education Master’s Program applications, criteria and their weights to be taken into account, are determined by the Senate.

(3) ALES score, result of written scientific exam and/or interview, graduate degree grade point average (for those applying with graduate degree) may also be taken into account while evaluating the Ph. D. program applications. Other matters and how much effect ALES score will have, not to be less that 50% are specified by the Senate. Equivalent scores that are deemed equivalent to ALES which are announced by CoHE may be increased by the Senate.

(4) Score in basic medicine in basic medical sciences is calculated by multiplying the standard points in Test 1 in basic medical sciences in TUS by 0.7 and multiplying the standard points in clinical medicine test by 0.3 and adding these two scores. In admission to Ph. D. programs, in addition to score in basic medicine or ALES score, undergraduate/graduate degree grade point average, and result of scientific exam and/or interview may also be taken into account. Matters and other required documents as well as how much effect score in basic medicine or ALES score will have, not to be less that 50% are specified by the Senate. The University only admits students with score in basic medicine or ALES score.

Application Evaluation Jury

ARTICLE 8 – (1) Admissions to graduate degree programs are evaluated by the admissions jury composed of at least three faculty members within the respective Department. The admissions jury makes their assessments in accordance with the criteria specified by the Senate, and makes their recommendations about the admission of the candidates to the programs. Final admission list and waiting list take place upon the approval of the recommendations of the jury by the respective GSAB and results are announced to the candidates.

Foreign Student Admissions

ARTICLE 9 – (1) Guidelines, regarding the admission of foreign national candidates and citizens of Republic of Turkey who completed their undergraduate education abroad, are determined by the Senate.

Admissions Through Transfer

ARTICLE 10 – (1) Successful students, who completed at least one semester, excluding foreign language preparatory program, at another department of the graduate school within the University, or at graduate degree program of another higher education institution, are allowed to transfer to graduate degree programs.

(2) The requirements for admission through transfer from universities abroad, from other domestic universities, or within the University, evaluation of courses and adjustments are determined according to the guidelines determined by the Senate.

 

Special Students Admissions

ARTICLE 11 – (1) Those, who are graduates or students of a higher education institution and want to further their education on a specific subject, may take graduate program courses on special student status upon the approval of the respective department.

(2) A transcript, showing the courses they have registered in, and the grades they have received, can be given to them on their demand. This document does not substitute for the diploma or show any academic degree.

(3) Special student status is not intended for achieving a degree directly, and it cannot last more than two semesters.

(4) Special students cannot benefit from the rights of the students.

(5) When special students enroll to graduate programs as regular students later on, they can get the courses accepted in graduate program that they took on special status student providing that the credits of those courses are equivalent to no more than 50% of the total credits of the courses required by the graduate program (excluding seminars, semester projects, thesis proposals, competency exam, and thesis), with the decision of the GSAB, and they are included in the grade point average.    

Taking Courses from Other Higher Education Institutions and Student Exchange

ARTICLE 12 – (1) The University sends and receives students to and from universities that it has agreement with for a period of one or two semesters as part of student exchange programs in accordance with the agreement between the University and other universities. Student’s registration stays intact and this period is counted towards regular education period.

(2) Students can take graduate courses offered by other higher education institutions with the approval of their advisor and the decision of GSAB. Aspects regarding credit equivalency and how final grades of the courses they take will be reflected are decided by GSAB.

Foreign Language Proficiency

ARTICLE 13 – (1) Students, who are admitted to graduate programs in a foreign language, need to meet the foreign language proficiency requirement specified by the Senate in order to be able to take graduate program courses. Those, who fail to meet the foreign language proficiency requirement, attend foreign language preparatory program.

(2) Those, who graduated from higher education programs in which the medium of instruction is the same language as in the graduate program they applied for, will be exempt from foreign language proficiency if they are admitted to the graduate programs of the University within three years following their graduation.

(3) Foreign language proficiency requirement is not necessary for students who are admitted to graduate programs in Turkish. Those, who wish, may attend a yearlong foreign language preparatory instruction.

(4) Foreign language proficiency requirements for Turkish candidates applying at Ph.D. programs are specified at clause three, item (ç) of Article 6 and for foreign national candidates applying at Ph.D. programs are specified at Article nine of this bylaw.

(5) Foreign language preparatory instruction is not offered in Ph.D. programs.

(6) Determination of foreign language proficiency requirements and foreign language preparatory instruction for students who are admitted to or transferred to graduate programs are carried out in accordance with the respective legislation.  

SECTION THREE

Education

Academic Year

ARTICLE 14 – (1) An academic year consists of two semesters; fall and spring. Instruction may be offered in three semesters in one academic year with the approval of the CoHE. Issues related to the summer school are specified by the Senate.

(2) 14-weeks (70 work days) are taken into consideration in determining the length of each semester (excluding end-of-semester exams). The University Senate can extend or shorten the length of semesters if necessary.

(3) If necessary, classes and exams may be administered after working hours during the week and/or on Saturdays or Sundays.

Medium of Instruction

ARTICLE 15 – (1) Medium of instruction in graduate programs at IUE is English. However, courses or programs to be instructed partially/completely in Turkish or in another language, are determined by the Senate, shared with the Board of Trustees, and offered with the approval of the Higher Education Council.

(2) Mandatory foreign language preparatory class is offered in graduate programs to be instructed partially or completely in another language.

(3) Occupational foreign language courses may be offered in graduate programs instructed in Turkish. Mandatory foreign language preparatory class is not offered however, optional foreign language preparatory class may be offered with the decision of the Senate.

Scientific Preparatory Program

ARTICLE 16 – (1) Student, who received their masters or Ph. D. degrees in fields other than the masters or Ph.D. fields they have been admitted to, and students, who received their masters or Ph.D. degrees in higher education institutions other than the institution they have been admitted to, may have to attend scientific preparatory program in order to make up for shortages.  

(2) Duration of scientific preparatory program cannot exceed two semesters. Summer instruction cannot be included in this duration. Time spent in this program cannot be included in the duration of masters or Ph.D. programs. Students, who fail to complete scientific preparatory program successfully within this period, are dismissed from the University.

(3) During the scientific preparatory program, the student may take courses related to the graduate program that he/she is admitted to upon the recommendation of the department head with the approval of GSAB. The courses that will be taken during scientific preparatory program are determined by the advisor among the courses in undergraduate and/or graduate level for graduate program students.

(4) The credits of the courses taken in scientific preparatory program cannot be used in the graduate program that the student is admitted to and they are not taken into consideration while calculating the GPA of the courses that take place in the graduate programs. Mandatory courses to be taken in scientific preparatory program, cannot substitute for courses required to complete the graduate program.

(5) In addition to the scientific preparatory program courses, a student in scientific preparatory program may take courses related to graduate program with the recommendation of the respective Graduate School department and the approval of the GSAB.

(6) In order for a master’s program student admitted to the scientific preparatory program to start the program that he/she has applied to, the student should have completed all the scientific preparatory program courses with at least DD grade and with at least 2.00 GPA. Student, who fails to meet this requirement, is dismissed from the University.

(7) In order for a Ph.D. program student admitted to the scientific preparatory program to start the program that he/she has applied to, the student should have completed all the scientific preparatory program courses with at least CC grade and with at least 2.50 GPA. Student, who fails to meet this requirement, is dismissed from the University.

Education Periods

ARTICLE 17 – (1) Period of education in master programs with thesis is four semesters, excluding the period spent in scientific preparatory and foreign language preparatory program. It begins from the semester when the courses of the registered program starts, and is completed in maximum of six semesters regardless of registration being renewed for each semester.  

(2) Students, who cannot successfully complete the credited courses and seminar course in the instruction plan of master programs with thesis at the end of four semesters, or cannot fulfill the success requirements anticipated by the University within this period; fail at thesis studies or fail to defend thesis within maximum periods, are dismissed from the University.

(3) Period of education in non-thesis master programs is minimum of two semesters, excluding the period spent in scientific preparatory and foreign language preparatory program. It begins from the semester when the courses of the registered program starts, and is completed in maximum of three semesters regardless of registration being renewed for each semester. 

(4) Period of education in foreign language preparatory program for non-thesis master programs and master programs with thesis, which offer instruction partially or completely in foreign language, is minimum of one and maximum of two years. Students, who cannot successfully complete foreign language preparatory program within two years, are dismissed from the University.

(5) Period of education in Ph.D. programs for those admitted with graduate degree with thesis is eight semesters, excluding the period spent in scientific preparatory program. It begins from the semester when the courses of the registered program starts, and is completed in maximum of twelve semesters regardless of registration being renewed for each semester.  It is ten semesters for those admitted with undergraduate degree, and is completed in maximum of fourteen semesters.

(6) In Ph. D. programs, the maximum education period of completing the credited courses successfully for those admitted with graduate degree with thesis is four semesters, and for those admitted with undergraduate degree is six semesters. Those, who fail to complete their credited courses successfully or obtain the grade point average required for graduation within this period, are dismissed from the University.

(7) Students, who successfully complete the credited courses, pass the doctoral competency exam, and whose doctoral thesis proposal is accepted, but cannot complete their thesis by the end of twelve or fourteen semesters as specified in item five of this article, are dismissed from the University.

(8) Students, who are admitted to Ph. D. programs with undergraduate degree are issued non-thesis graduate degree diploma if they wish, if they fail to complete their credited courses successfully and/or complete their thesis within maximum period, fail at doctoral thesis, given that they fulfilled non-thesis requirements such as credit load, project, and etc.

Advisor Assignment

ARTICLE 18 – (1) An academic advisor is appointed by the respective department head for each student following their admittance to the non-thesis master’s program to help them with course selections and semester project among all faculty members or faculty members with Ph.D./specialty in medicine/competency in art based on the qualification specified by the Senate.  

(2) An academic advisor is appointed by the respective department head for each student following their admittance to master’s program with thesis and Ph. D. program to help them with course selections. Academic advisors are recommended by the respective department head, and they can be selected among all faculty members based on the qualification specified by the Senate.  

(3) A thesis advisor is recommended by the respective department head to the Graduate School at the end of the first semester the latest for students registered to the Master’s Program with thesis. Thesis subject, co-decided with student and advisor, is recommended no later than the end of second semester to the Graduate School. Thesis advisor and thesis subject are finalized with the approval of GSAB.     

(4) (Change: OG- 29.05.2017/30080) In cases, where more than one thesis advisor is needed due to the quality of the thesis, a second thesis advisor may also be appointed among off faculty members with at least Ph. D. /specialty in medicine/competency in art.

(5) Thesis advisors are selected among all faculty members based on the qualification specified by the Senate. In the event of faculty members not being available in the University based on the qualification specified, faculty member from another higher education institution, based on the qualification specified by the Senate, can be selected by GSAB.

(6) A thesis advisor is recommended by the respective department head to the Graduate School for students registered to Ph. D. program. Thesis subject and thesis title, co-decided with student and advisor, is recommended to the Graduate School. Thesis advisor and thesis subject are finalized with the approval of GSAB. The time, when advisor will be assigned, is specified in the bylaw accepted by the Senate. However, thesis advisor needs to be assigned no later than the end of second semester.

(7)) (Change: OG- 29.05.2017/30080) They must have successfully supervised at least one master’s thesis in order to supervise thesis in Ph. D. Programs excluding departments of faculties of dentistry, medicine, and veterinary. In cases, where more than one thesis advisor is needed due to the quality of the thesis, a second thesis advisor may also be appointed among off faculty members with at least Ph. D. (Last sentence deleted OG-3/8/2017- 30143)

Common Graduate Programs

ARTICLE 19 – (1) Common Graduate Programs may be offered in collaboration with higher education institutions domestic or abroad.

(2) The instruction in these programs is carried out in accordance with respective legislation.

Fees

ARTICLE 20 – (1) The University charges students tuition fees. The amount, the time, and the method of payment are determined by the Board of Trustees for each academic year. Registration will not be renewed in the event of failure to pay the fees and retroactive payments.

(2) Those who fail to make the tuition fee payments and course registrations on the dates designated by the University will be on the student with a suspended registration status.

(3) Students, who cancel their registration by their will, or dismissed from the University for any reason other than transferring to other institutions, will not be refunded. 

(4) Students, who received suspension due to disciplinary penalty, are obliged to pay the tuition fee for the semester. These students will not be refunded.

Scholarships

ARTICLE 21 – (1) Principles, about awarding scholarships to the graduate program students, are determined by the Board of the Trustees upon a recommendation by the Senate.

SECTION FOUR

Registration Procedures, Exams, Assessments

Final Registration Procedures

ARTICLE 22 – (1) The documents required for registration are announced by the University. Students, who are admitted to graduate programs and students in the special student status, need to complete their final registration procedure by submitting the required documents to graduate school directorates within the dates specified in the academic calendar. The original or certified copies of the required documents are accepted.

(2) Proceedings about military service or criminal record take place on the basis of the declaration of the candidate.

(3) Students, who do not complete their registration on time or submit the necessary documents, are regarded as they gave up their right to registration.

(4) The registration of students, who have deficiency or falsification in their documents, is cancelled even if they finalized their registration.

Registration Renewal, Course Enrolments, and Course Changes

ARTICLE 23 – (1) Each student is obliged to renew registration at the beginning of each semester within the period announced in the academic calendar. Students enrolled to master’s program with thesis are obliged to renew registration for thesis each semester no later than beginning from the semester their advisor is assigned.

(2) Students who did not complete their registrations during registration period, can complete registrations in the first two weeks to the courses offered only if their excuses are accepted. During this period, they cannot drop the course(s) they have registered before. In this period, which is named course add period, students have to make their course registrations personally by taking the approval of their advisors.

(3) Course change is only possible upon the recommendation of the advisor and approval of the department head for students who are going to graduate at the end of the respective semester.

(4) Students can use their right to withdraw from IUE credited courses once only for each semester given that they pay the tuition fee for the respective course(s).

(5) Registration, of those students who do not renew registration within any period, will be suspended. Those with suspended registration lose their student rights and will not be able to take courses or exams for that semester.

(6) The period, in which the students did not renew registration, will be deducted from their maximum period of education specified in the respective regulation.

Instruction Programs and Course Load

ARTICLE 24 – (1) The courses anticipated in each graduate instruction program and IUE and ECTS credits are determined in accordance with the provisions of the related regulation by the Senate upon the proposal of the Graduate School Board by taking the credit interval determined by the diploma level and higher education qualifications framework for that field into consideration.

(2) The decision to open which graduate courses and by whom they will be taught is determined by GSAB upon the recommendation of respective department heads.

Credit Value of the Courses

ARTICLE 25 – (1) The IUE credit value of a course consists of all the weekly theoretical hours for that course plus half of the weekly laboratory, application, workshop or studio course hours.

(2) ECTS credit for a course is determined by the GSB upon the recommendation of respective department heads. The work load for student represents all of the time dedicated to educational activities such as labs, workshops, clinical studies, assignments, applications, projects, seminars, presentations, preparation to exams, exams, internships, on the job training as well as course hours.

Attendance

ARTICLE 26 – (1) Students are required to attend classes, seminars, projects, etc. at a certain proportion determined by the Senate in the framework of the principals specified by Higher Education Council.

Exams and Assessments

ARTICLE 27 – (1) The end of semester grade to be awarded to a student is assigned by the instructor by taking the semester and/or end of semester exam results, and the semester studies and the attendance of the student into consideration.

(2) Students, who could not take the end of semester exam with a valid justification accepted by the respective graduate school directorate, are permitted a make-up exam in accordance with the principles specified by the Higher Education Council. The exam is administered within fifteen days. In this case, the lecturer gives ‘I’ (Incomplete) grade for the related course. Provisions of this Bylaw are applied in turning the grade I into another letter grade.

(3) The courses, which do not require a midterm and/or end of semester exam, are determined by the respective GSB.

(4) Students in non-thesis master’s programs, who received at least CC in all courses but could not obtain 3.00 grade point average required for graduation, can be granted an additional exam right only for one course among the courses they have taken before for one time only by the decision of GSAB upon the recommendation of their advisor.

(5) Students in non-thesis master’s programs, who cannot meet the graduation requirements because they received FF, FD, DD, DC in one course, can be granted an additional exam right for the respective course for one time only by the decision of GSAB upon the recommendation of their advisor.

(6) Additional exam right is not granted for project type courses which require certain amount of time for assessment.

(7) Additional exam right is used within the dates specified by the University following the end of semester exams. Evaluation criteria during the year are not taken into consideration for additional exams.

(8) The final grade granted to the student is taken into consideration.

Grading and Grades

ARTICLE 28 – (1) The grading criteria, such as semester and end of semester exams, assignments, applications, and etc. to be taken into consideration in determining the success of the course, and their percentages are determined by the instructor that teaches the course. The grading criteria and their percentages are announced to the students on the University web page in ECTS Catalogue.

(2) For each enrolled course, the student is given one of the letter grades below. In order for a master’s program student to be successful in a course, he/she has to receive at least CC grade in the end of semester exam if it is a credited course or he/she has to receive S or P grade in the end of semester exam if it is a non-credit course. In order for a Ph.D. student to be successful in a course, he/she has to receive at least CB grade in the end of semester exam if it is a credit course or he/she has to receive S or P grade in the end of semester exam if it is a non-credit course.

(3) The coefficients, points over 100, and the equivalence of the letter grades are stated below:

 

 

a)

                                                                                                             

            

Points

Letter Grades

Coefficients

Master’s Students

Ph.D. Students

90-l00

AA

4.00

Successful

Successful

85-89

BA

3.50

Successful

Successful

80-84

BB

3.00

Passing

Passing

75-79

CB

2.50

 

Conditional Passing

 

Conditional Passing

70-74

CC

2.00

Conditional Passing

Unsuccessful- Failing

65-69

DC

1.50

Unsuccessful- Failing

Unsuccessful- Failing

60-64

DD

1.00

 

Unsuccessful-Failing

Unsuccessful- Failing

50-59

FD

0.50

Unsuccessful- Failing

Unsuccessful- Failing

49 and below

FF

0.00

Unsuccessful- Failing

Unsuccessful- Failing

 

b) Grade “NA” (non-attendance) is issued by the instructor for students who loses the right to take end of semester exam due to failure to fulfill the attendance and/or requirements of the course. The coefficient of Grade “NA” is considered as 0.00 (zero) in taking the grade averages.

(4) The grades that are not included in the averages are specified below:

a) S (Satisfactory) Grade is given to students who are successful in non-credited courses.

b) U (Unsatisfactory) Grade is given to students who are unsuccessful in non-credited courses.

c) P (Successful Progress) Grade is given to students, who regularly perform the academic studies anticipated for the respective semester for courses that are not included in the GPA and last more than one semester.

ç) NP (Not Successful Progress) Grade is given to students, who do not regularly perform the academic studies anticipated for the respective semester for courses that are not included in the GPA and last more than one semester.

d) EX (Exempt) Grade is given to students who are exempt from some of the courses in the curriculum.

e) NI (Not included) Grade is issued to identify the courses taken by the student which are not included in the GPA of the student. This grade is reported in the students’ transcripts with the respective letter grade. Such courses are not counted as the courses in the graduate program/s that the student is enrolled to.

f) I (Incomplete) Grade is given to students who are not able to meet all the course requirements at the end of the semester due to a valid justification accepted by the instructor. Students who receive a grade “I” must complete their missing course requirements and receive a letter grade within one week following the date the end of semester grades submitted. However, in the event of special cases, this period can be extended until two weeks before the beginning of registration for the next semester, upon the recommendation of the course instructor and the decision of the respective Graduate School. Otherwise, “I” grade will automatically become FF, NP, or U.

g) W (Withdrawal) Grade is used for the course(s) the student withdraws from in the respective semester.

Announcement of Grades and Transcripts

ARTICLE 29 – (1) End of semester grades are given by the instructors of the courses within the dates specified by the University, and they are finalized when announced to students on student information system.

(2) The courses, grades and academic standings of the students are stated on the transcript beginning from the first registration dates of all the students at the University. Certified copies of transcripts are given upon the request of the student, or respective institutions and organizations.

Errors in Grades

ARTICLE 30 – (1) Objection to an exam score of any course in the graduate programs can be raised within three days at the latest following the announcement dates.  In the event of a miscalculation of an end of semester grade announced on student information system, a request made by the instructor will be ruled by the GSAB.

(2) Errors regarding the end of semester exam grades should be corrected no later than the beginning of the course registrations of the following semester.

Grade Point Averages

ARTICLE 31 – (1) The total credit points for any registered course, which is included in the grade average, are obtained by multiplying the coefficient of the grade with the ECTS credit. The Grade Point Average is obtained by dividing the total credit points by the total number of ECTS credits. If this calculation is based on the courses taken for one semester, grade point average is obtained. If it is based on all the courses taken so far, cumulative grade point average is obtained. 

(2) When calculating the grade point averages, for repeated courses, the most recent grade is included in the grade point average. For taking a course in place of a course that was removed from the curriculum or an elective course, the grade for the course taken most recently is taken into consideration.

Success and Repeating Courses

ARTICLE 32 – (1) Requirements for a master and Ph.D. student to be considered successful in a course are specified in clause two of Article 28of this Bylaw.

(2) Students, who have been unsuccessful in any compulsory courses in their programs, must repeat these courses.

(3) Students may repeat courses, in which they received a successful grade before, or take equivalent courses, if offered, in order to increase their cumulative grade point averages. 

(4) For repeated courses, the total credit of the course taken earlier will be deducted from the CGPA and the total credit of the recently taken course will be added while calculating the CGPA.

(5) Unsuccessful courses or their equivalent courses may be repeated until successful performance is achieved.

Exemption from Courses

ARTICLE 33 – (1) Students, who have taken courses from another higher education program before, may ask for exemption from these courses. The students have to apply to the respective Graduate School in the first fifteen days of each semester with the required documents.

(2) The courses, taken from a program other than the University, have to be taken in a higher education institution recognized by CoHE.

(3) Exemption is given for courses, which have not been used before in any diploma degree, equivalent to maximum 50% of the total ECTS credits of the courses in the instruction program excluding courses such as seminars, semester projects, thesis proposals, competency exams, and thesis that do not have any local credits.

(4) Courses, which are taken from graduate programs during undergraduate studies at IUE, may be accepted equivalent to the courses in the respective graduate program in accordance with the principles determined by the Senate. These courses are included in the graduate CGPA.

(5) The grade of EX is given for the courses that are taken from a higher education institution other than the University and given exemption. These grades are not included in the GPA and CGPA.

(6) An exemption exam may be administered for the courses in scientific preparatory program which are identified by the decision of the GSB upon the recommendation of the respective department.

(7) Respective GSAB decides how many semesters will be deducted from the maximum education period in accordance with the courses that the student is exempt from.

SECTION FIVE

Master’s Programs

Requirements for Non-Thesis Master’s Program

ARTICLE 34 – (1) Non-Thesis Master’s Program helps students gain occupational information and shows how to put this information into practice.

(2)(Change: OG- 29.05.2017/30080)  Non-thesis Master’s Program is made up of at least ten courses which total up to not less than thirty IUE credits, and one non-credited semester project, which make a total of 60 ECTS credits. Semester project does not have IUE credits, and is graded as satisfactory or unsatisfactory.

(3) A student may take maximum of three undergraduate courses with the decision of the GSAB on condition that they have not been taken during their undergraduate education.

(4) The student needs to register to a semester project during the time when semester projects are taken, and submit a written report at the end. A competency exam may be conducted at the end of non-thesis graduate program based on the principles determined by the Senate.

Requirements for Master’s Program with Thesis

ARTICLE 35 – (1) Master’s Program with Thesis helps students gain skills on access to information, compilation, interpretation, and evaluation of information by using scientific research methods.

(2) Master’s Program with thesis is made up of at least seven courses which total to not less than 21 IUE credits, one seminar course and a thesis study, which make a total of 120 ECTS credits with a semester not to be less than 60 ECTS credits. Master’s Program seminar course and thesis study do not have IUE credits, and are graded as satisfactory or unsatisfactory.

(3) A student may take maximum of two undergraduate courses with the decision of the GSAB on condition that they have not been taken during their undergraduate education. Also, a student may take maximum of two courses offered by other higher education institutions with the approval of GSAB upon the recommendation of graduate school department head.

Transfer between Master’s Program with Thesis and Non-Thesis Master’s Program

ARTICLE 36 – (1) Students attending Non-Thesis Master’s Program may transfer to Master’s Program with Thesis with the same medium of instruction and the same name by meeting the minimum requirements specified for master’s program with thesis. In this case, the courses taken at previous program can be replaced with the courses at respective master’s program with the decision of GSAB. 

(2) Same rules apply to students attending Master’s Program with Thesis.

Master’s Thesis Preparation and Conclusion

ARTICLE 37 – (1) A student who attends Master’s Program with Thesis writes the outcomes of his/her study in accordance with the guidelines specified by the Senate, and defends their thesis orally in front of a jury.

(2) Student completes his/her thesis and submits to the advisor before the thesis defense takes place. In cases where thesis required corrections, the student first makes the corrections and then submits to the advisor before the thesis defense. Thesis in a defensible form is then submitted to the graduate school by the advisor. The Graduate School gets the plagiarism software report regarding the thesis in question and sends it to jury members. In the event plagiarism is detected, the thesis is sent to GSAB with a justification for a possible decision. 

(3) The studies, conducted by students during the periods in which the master thesis is in progression, are evaluated by the thesis advisor and grades of P or NP are issued for those studies. Students, who receive grade of NP twice consecutively or three times intermittently on their thesis study within their maximum education period, are considered unsuccessful and they are dismissed from the University.

(4) Student has to write his/her thesis in the medium of instruction of the program, and in accordance with the guidelines stated in the University Thesis Manual, and defend their thesis in front of a jury. Student, who completes his/her thesis, submits the requested number of copies to the advisor. The advisor, attached with his written decision on the thesis being written in accordance with the guidelines, sends the copies of the thesis to the respective graduate school via department head.

(5) The jury members convene in order to conduct a thesis exam within one-month latest following the date on which the thesis was submitted to them. The date and place for the thesis exam is announced by the Graduate School at least one week before the exam. The thesis exam consists of a presentation of the thesis study, followed by question & answer section, and it is open to audience consisting of faculty members, graduate students, and experts in the respective field.

(6) Thesis jury is appointed in two weeks following the recommendation of the respective department with the decision of GSAB. The jury is made up of three or five faculty members one of whom is the thesis advisor of the student and at least one of whom is from another higher education institution. If the jury is made up of three people, the second thesis advisor cannot be a jury member Also; two substitute jury members are assigned.

(7) Following the thesis exam, the jury members will render a final assessment of passed, failed, or re-submission, by the majority; this is not open to the audience. The final decision of the jury will be reported to the respective Graduate School within three days following the thesis exam as an official report.

(8) Student, whose thesis required corrections, re-defends their corrected thesis in front of the same jury within three months at the latest. Student, whose thesis is considered unsuccessful and therefore refused as a result of this defense, is dismissed from the University.

(9) Student, whose thesis is refused, is issued a non-thesis graduate degree diploma, if they wish, on the condition that they meet the requirements of the program such as course load, writing a project, and etc.

(10) In order for a student to be able to graduate, he/she needs to submit at least 3 bound copies, signed by jury members, and requested number of electronic copies of their thesis, within one-month following the date of the thesis exam, to the respective Graduate School. Thesis format and style needs to be evaluated as appropriate, and needs to fulfill all other requirements. GSAB can extend the submission period for another month if demanded. No registration is required for the extended period. Student will not be able to receive diploma until all the requirements are fulfilled, cannot benefit from student rights, and is dismissed from the University when the maximum education period is over.   

(11) An electronic copy of the thesis is sent to CoHE Directorate by the graduate school within three months following the submission of thesis in order for thesis to be used for scientific research and activities.  

SECTION SIX

Ph.D. Programs

Ph.D. Program Requirements

ARTICLE 38 – (1) Ph.D. program helps students gain skills on conducting researches independently, interpreting, analyzing scientific problems and data by addressing them with an in-depth and broad perspective, and achieving new syntheses. Thesis to be prepared at the end of doctoral studies needs to at least fulfill one of the qualifications such as bringing innovation to science, developing a new scientific method, and implementing a conventional method in a new field.

(2) Ph. D. program for those, who are admitted with graduate degree with thesis, is made up of at least seven courses, seminar, competency exam, thesis proposal, and thesis study which make a total of 240 ECTS credits providing that it is not less than 21 IUE credits with a semester being not less than 60 ECTS. And for those, who are admitted with undergraduate degree, it is made up of at least fourteen courses, seminar, competency exam, thesis proposal, and thesis study which make a total of 300 ECTS credits providing that it is not less than 42 IUE credits.

(3) Students, who are admitted with graduate degree, may take maximum of two graduate courses, and students, who are admitted with undergraduate degree, may take maximum of four graduate courses from other higher education institutions, with the decision of the GSAB upon the recommendation of department head. These courses are not included in the course load of the program and the doctoral credit. They are issued as NI on the student transcript. Unsatisfactory courses or their equivalents are repeated until they become satisfactory.

Doctoral Competency Exam

ARTICLE 39 – (1) Doctoral Competency is testing of student, who completed their courses and seminar, on basic subjects and concepts in their field and scientific research perspective regarding their doctoral study.

(2) A student is allowed to take a competency exam no more than twice a year. Competency exams are conducted two times in a year, no later than August and February.

(3) Students, who are admitted with graduate degree, should take the competency exam no later than the end of the fifth semester, students, who are admitted with undergraduate degree, should take the competency exam no later than the end of the seventh semester.

(4) Competency exams are organized and conducted by a doctoral competency committee that consists of five full time faculty members, who are appointed by GSAB. The committee may form exam juries to prepare, administer, and evaluate exams in different fields. Respective administrative board decides whether the advisor has a right to vote or not. In the event that the advisor does not have a right to vote, the jury consists of six faculty members. Competency exams are open to audience consisting of faculty members, graduate students, and experts in the respective field.

(5) Doctoral competency exam consists of two parts: oral and written examination. Students, who succeed in written exam, take the oral exam. Passing grade for competency exam is at least a grade of BB, and oral and written examination is graded at 50% each. The exam juries, by taking the performance of the student in written and oral examinations, decide by an absolute majority whether the student is successful or not. This final decision will be reported with an official report to the respective Graduate School within three days following the competency exam.

(6) Student, who fails at the doctoral competency exam, can attend the exam the following semester. Students need to meet the renewal of registration requirements during the semesters they will take the competency exam. Student, who also fails in this exam, is dismissed from the doctoral program.

(7) The competency exam jury may demand that a student, who passed the competency exam, takes course(s) in addition to other courses taken not to exceed the1/3 of IUE credits, even if the student completed the course load. Students, who succeed in these additional credited courses, are issued grade of NI. Student needs to succeed in courses decided by respective graduate school.

(8) A student, who is admitted with undergraduate degree and completed at least seven courses successfully, may transfer to graduate program; however, the student needs to meet the application requirements for respective master’s program specified by the Senate for the semester in question.

Thesis Committee

ARTICLE 40 – (1) A thesis monitoring committee is appointed with the approval of GSAB upon the recommendation of the respective graduate school head within one month for students who have passed the competency exam.

(2) Thesis monitoring committee is made up of three faculty members: thesis advisor of the student, one member from the respective department, and one member outside the department. In the event of a second thesis advisor being present, the second advisor may also attend the committee meetings.

(3) There may be changes in the members with the approval of GSAB upon the recommendation of the respective graduate school head in periods following the establishment of the thesis monitoring committee.

Thesis Defense

ARTICLE 41 – (1) The student, who passes the doctoral competency exam, orally defends his/her thesis proposal which includes the purpose of the research, methodology, and study plans, in front of the committee within six months the latest. The student submits a written report about his/her proposal, at least fifteen days prior to his/her oral defense to the committee members.

(2) The Committee accepts, requests resubmission, or refuses the thesis proposal submitted by the student, on an absolute majority basis. Student is given a one month period for corrections. The graduate school department reports the decision in writing to the respective Graduate School within three days following the procedure.

(3) The student, whose thesis proposal is refused, has the right to choose a new advisor and/or a different thesis topic. In this case a new thesis monitoring committee may be appointed, and thesis proposal may be resubmitted in the following semester. Student, who wants to continue with the same advisor re-defends thesis within three months, student, who changes advisor and/or thesis topic re-defends thesis within six months. Student, whose thesis proposal is refused in this defense, is dismissed from the University.

(4) The thesis monitoring committee meets twice a year, once between the months of January and June and then again between the months of July and December for the student whose thesis proposal is accepted. The student submits a written report to the committee members at least one month prior to the meeting date. The summary of all studies accomplished until that date and the study plan for the following year is stated in the report. Student’s thesis study is evaluated as successful or unsuccessful. Student, who is evaluated as unsuccessful twice consequently or three times intermittently, is dismissed from the University.

 

Ph.D.  Thesis Preparation and Conclusion

ARTICLE 42 – (1) The students qualifies to defend his/her doctoral thesis by meting the requirements of the program he/she enrolled to. Student has to write his/her thesis in the medium of instruction of the program, and in accordance with the guidelines stated in the University Thesis Manual, and defend their thesis in front of a jury.

(2) In order for Ph.D. students to take the doctoral thesis exam, they must have published at least one article, or got accepted for publication, in the field of their study in journals/indexes accepted by the Senate upon the recommendation of respective graduate school.   

(3) Student, whose thesis is approved by the thesis advisor; applies to graduate school department head. The Department then delivers an unbound copy of the thesis along with the jury recommendation to the respective graduate school. The unbound copy received by the graduate school is submitted to all the jury members.

(4) In cases where thesis requires corrections, the student first makes the corrections and then submits to the advisor before the thesis defense. Thesis in a defensible form is then submitted to the graduate school by the advisor. The Graduate School gets the plagiarism software report regarding the thesis in question and sends it to jury members. In the event plagiarism is detected, the thesis is sent to GSAB with a justification for a possible decision.

(5) At least three reports by thesis monitoring committee need to be submitted to finalize the student’s thesis.

(6) Doctoral thesis jury is appointed by GSAB upon the recommendation of thesis advisor and graduate school head. The jury is made up of five faculty members, three of whom take place in the thesis monitoring committee, and at least two are from another higher education institution. Respective administrative board decides whether the advisor has a right to vote or not. In the event that the advisor does not have a right to vote, the jury consists of six faculty members. Also, the second thesis advisor can become a jury member without having a right to vote.

(7) The studies, conducted by students during the periods in which the doctoral thesis is in progression, are evaluated by the committee and grades of P or NP are issued for those studies

(8) The jury members convene in order to conduct a thesis exam within one-month latest following the date on which the thesis was submitted to them. The date and place for the thesis exam is announced by the Graduate School at least one week before the exam. The thesis exam consists of a presentation of the thesis study, followed by question & answer section, and it is open to audience.

(9) Student, who completes his/her thesis, submits the requested number of copies to the advisor. The advisor, attached with his written decision on the thesis being written in accordance with the guidelines, sends the copies of the thesis to the respective graduate school via department head.

(10) Following the thesis exam, the jury members will render a final assessment of passed, failed, or re-submission, by the majority; this is not open to the audience. The final decision of the jury will be reported to the respective Graduate School within three days following the thesis exam as an official report. Student, whose thesis is accepted, is considered successful. Student, whose thesis is considered unsuccessful and therefore refused, is dismissed from the University Student, whose thesis required corrections, re-defends their corrected thesis in front of the same jury within six months at the latest. Student, who gets an extension, need to register for those periods. Student, whose thesis is considered unsuccessful in this defense, is dismissed from the University. Student admitted to the program with undergraduate diploma, whose thesis is refused, is issued a non-thesis graduate degree diploma, if they wish, on the condition that they meet the requirements of the program such as course load, writing a project, and etc.

(11) In order for a student to be able to graduate, he/she needs to submit at least 3 bound copies, signed by jury members, and requested number of electronic copies of their thesis, within one-month following the date of the thesis exam, to the respective Graduate School. Thesis format and style needs to be evaluated as appropriate, and needs to fulfill all other requirements. GSAB can extend the submission period for another month if demanded. No registration is required for the extended period. Student will not be able to receive diploma until all the requirements are fulfilled, cannot benefit from student rights, and is dismissed from the University when the maximum education period is over.

(12) Students, who receive grade of NP three times consecutively or intermittently on their thesis study or who cannot complete their thesis within their maximum education period, and students who receive grade of U in the thesis exam, are dismissed from the University.

SECTION SEVEN

Deferral of Registration, Withdrawal, and Cancellation of Registration

Deferral of Registration

ARTICLE 43 – (1) Students can ask for a deferral of registration on the condition that they return to the University, for health problems, economic reasons, family problems, military service, personal problems, and academic reasons, for education abroad and other unexpected events based on their right and valid excuses with the decision of respective GSAB.

(2) A sentence of imprisonment in accordance with the general provisions cannot be accepted as the reason for a deferral of registration.

Deferral of Registration Periods

ARTICLE 44 – (1) Students in foreign language preparatory class are permitted to defer their registration for two semesters, students in graduate programs for four semesters at most.  In obligatory cases, these periods can be exceeded by the decision of the University Administrative Board upon the recommendation of GSAB. The period for deferral will not be included in the maximum education period.

Application and Duration for Deferral of Registration

ARTICLE 45 – (1) Students, who wish to defer their registration, need to apply to the Graduate Schools Supervisor’s Office with a petition along with necessary forms within two weeks following the beginning of the courses at most.

(2) Applications received after this date, excluding compelling reasons, are not accepted.

(3) In order for the deferral application to be processed, the tuition fee for that semester and other payments must have been made. The payment already made for the semester that the student is on leave will be deducted from the following semester’s tuition fee.

End of Deferred Registration Period

ARTICLE 46 – (1) Students, who deferred their registration, continue their education by making their regular semester registration on their return to the university at the end of deferral period.  However, the students who are granted a leave due to health problems must prove with the report that will be taken from a respective specialist stating that they are able to continue their education, in the two weeks before they begin education.

Withdrawing from the University and Cancellation of Registration

ARTICLE 47 – (1) Students can apply to the Graduate Schools Supervisor’s Office with a petition at any time to withdraw from the University. The procedures regarding tuition fees payment and registered courses, for students who wish to withdraw, are stated below:

a) Students, who apply to withdraw from the University before the completion of course registrations, do not to pay the tuition fee for that semester.

b) Students, who apply to withdraw from the University after the completion of course registrations, have to pay the tuition fee for that semester. If these students have paid the fee for that semester, it will not be refunded. If the student did not pay the full amount, the student has to pay the remaining amount.

Dismissal

ARTICLE 48 – (1) Students, who disassociate by their will, who transferred, who are dismissed or graduated, have to pay the rest of their tuition fee, or any other required payments if there is, and have to complete the dismissal procedures set by the University in order to get their diplomas or their documents from the university.

SECTION EIGHT

Graduation and Diplomas

Graduation Requirements

ARTICLE 49 – (1) For a student to be able to graduate from graduate programs, the student has to have a CGPA of at least 3.00, and meet the requirements specified below:

a) To complete a minimum of 120 ECTS credits in master’s programs with thesis, and succeed in all the courses offered by the program, and succeed in seminar course and thesis exam,

b) (Changed OG-3/8/2017- 30143)To complete a minimum of 60 ECTS credits in non-thesis master’s programs, succeed in all the courses offered by the program and in semester project course,

c) To complete a minimum of 300 ECTS credits for those who were admitted to Ph.D. program with undergraduate degree, and succeed in all the courses offered by the program, and in seminar, competency exam, thesis proposal, and thesis exam,

ç) To complete a minimum of 240 ECTS credits for those who were admitted to Ph.D. program with graduate degree, and succeed in all the courses offered by the program, and in seminar, competency exam, thesis proposal, and thesis exam.

Diploma

ARTICLE 50 – (1) Master’s degree with thesis diploma is issued to students of master’s programs with thesis who met all the requirements specified in Article 49, and non-thesis master’s degree diploma is issued to students of non-thesis master’s programs who met all the requirements specified in Article 49.

(2) Ph.D. diploma is issued to students of Ph.D. programs who met all the requirements for graduation.

(3) The diplomas bear the name of the program, certified by CoHE, that the student attended. Upon the request of the student, a document indicating the profession title of the student may be given to the student who has completed his/her master’s program in their undergraduate field.

(4) (Change: OG- 29.05.2017/30080) The graduation date, for master’s programs with thesis and Ph. D. programs, is the date when the signed copy of thesis is submitted by the exam jury commission. 

(5) Graduation in non-thesis master’s programs is approved and finalized by GSAB. The graduation date, for non-thesis master’s programs, is the date of approval of GSAB.

(6) Graduation points are not indicated on the diploma

(7) The form and size of the diplomas and the information written on diplomas are determined by the Senate.

(8) If the diploma is lost, a new diploma is issued for one time only. To get a replacement diploma, an advertisement must be published in a national newspaper, the appropriate fee must be repaid, and the request for the replacement diploma must be declared with a written petition. In this case, “second copy” is stated on the diploma.

(9) Graduates are also given a diploma supplement that allows the student’s academic and professional competencies to be recognized internationally.

SECTION NINE

Miscellaneous and Final Provisions

Health Services

ARTICLE 51 – (1) Health services to be provided to the students and the medical treatments for ailing students are determined by the Board of the Trustees upon a recommendation by the Senate.

 

 

Disciplinary Issues

ARTICLE 52 – (1) Students’ disciplinary actions are carried out in accordance with the provisions of Higher Education Institutions Student Disciplinary Regulation, published in the Official Gazette numbered 28388 and dated August 18, 2012.

Notifications

ARTICLE 53 – (1) All kinds of notifications, will be delivered by hand, or mailed to the address, which the student notified the higher education institute, or sent to an electronic mail address provided by the person who requested this method of delivery. In the event that none of these methods are available, the notified document is announced at the University. 

(2) Students, who has a different address other than the one they submitted to the University during registration, and did not inform the University about any change of address, or submitted wrong or missing information, will be considered notified in the event that the notification is mailed to the existing address stated in the records at the University.

Saving the Paperwork Used in Measurement and Assessment

ARTICLE 54 – (1) Documents and productions, such as exam papers, assignments, projects, films, designs, lab and internship reports, etc. which are used in determining measurement and assessment, excluding the ones which are subjects to claims, are kept in storage for six months following the date they are processed.

Enrolling to Two Programs Concurrently

ARTICLE 55 – (1) Enrolling to and attending more than one graduate program concurrently, excluding non-thesis master’s programs is not possible.

Non Provisional Circumstances

ARTICLE 56 – (1) Provisions of other respective legislations, and decisions of CoHE, Interuniversity Board, Senate, and respective administrative board will be taken into account should non provisional cases occur in this Bylaw.

Repealed Regulations

ARTICLE 57 – (1) Izmir University of Economics Graduate Degree Programs Bylaw, published in the Official Gazette numbered 28742 and dated August 21, 2013 has been repealed.

Adjustments

PROVISIONAL ARTICLE 1 – (1) First clause of Article 31 is applied to first time students in 2013-2014 academic year fall semester and students after that date. Grade point averages of former students are calculated based on IUE credits.

Transitional Provisions

PROVISIONAL ARTICLE 2 – (1) Implementation of the provisions of this Bylaw and designated periods start as of 2016-2017 academic year fall semester. 

(2) Clause six of Article 35 of Graduate Degree Programs Bylaw, published in the Official Gazette numbered 29690 and dated April 20, 2016, will not be implemented to students who were enrolled to more than one graduate programs before the publication date of this Bylaw.

(3) Students, who enrolled to non-thesis master’s program, or graduated before February 6, 2013, can apply to Ph.D. programs.  

Effectiveness

ARTICLE 58 – (1) This Bylaw takes effect on the date of its publication starting from the beginning of 2016-2017 academic year.

Enforcement

ARTICLE 59 – (1) The Rector of the Izmir University of Economics enforces the provisions of this Bylaw.

 


Ofical Gazette dated 28.11.2016 number 29902.

  GERİ DÖN