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SCHOOL OF FOREIGN LANGUAGES UNDERGRADUATE AND ASSOCIATE ENGLISH LANGUAGE PROGRAMS EDUCATION AND EVALUATION PRINCIPLES


PART 1
PURPOSE, SCOPE AND FOUNDATION
Purpose
Article 1- (1) The purpose of these rules and regulations is to define the bases on which the education, testing and evaluation are carried out within the School of Foreign Languages, English Preparatory Program.
 
Scope
Article 2-(1) These rules and regulations include the basic principles of education, measurement and evaluation and English proficiency that are applied within the School of Foreign Languages. 
 
Foundation
Article 3-(1) (Change SD 18.05.2016 276-A8)  These principles have been prepared based on the Regulation on Principles for Foreign Language Teaching in Higher Educatıon Institutions and Teaching in Foreign Languages published in the Official Gazette dated 23 March 2016 and numbered 29662
 
PART TWO
LANGUAGE PROFOCIENCY IN THE ENGLISH PREPARATORY PROGRAM
 
Article 4 –(1) All newly registered students at Izmir University of Economics enter the English Proficiency exam conducted by School of Foreign Languages to prove whether their level of English is sufficient to follow the courses offered at department/programs they registered to.
 
(2)Students, who fulfill the requirements specified below, will be exempt from the English Preparatory Program without having to take the foreign language exams conducted by Izmir University of
 
a) (Change SD 18.05.2016 276-A8)  Students who achieve the scores determined by the senate of the higher education institution in international foreign language exams which  are considered equivalent to centralized foreign language exams recognized by the Higher Education Board.
 
b) Students who received education at a higher education institution,  where the medium of instruction is English and the citizens of that country attend to, in a foreign country where English is the native language at least in last three years.
c) (Change SD 18.05.2016 276-A8) Students, who received and completed their secondary education at a secondary education institution, where the medium of instruction is English and the citizens of that country attend to, in a foreign country where English is the native language at least in the last three years.
 
ç) (Change SD 18.05.2016 276-A8) Students, who successfully completed or were exempt from English preparatory program at a higher education institution affiliated to Higher Education Board within last three years.
 
d) (Deleted SD 18.05.2016 276-A8)
 
e) (Add SD 18.05.2016 276-A8)  Validity period for exams that is determined by the respective institutions conducting the exam is taken into account in order to take the scores obtained in exams specified in item (a).  In the event that the validity period for the exam is not specified, Higher Education Board determines the period. The validity period for Proficiency in English exam, conducted by Izmir University of Economics, is 3 years. 
 
(3) (Deleted SD 18.05.2016 276-A8)
 
4) (Change SD 19.08.2015 254-A8) Students, submit the original copies (if available) of the documents during registration period, which will be used for exemption from English Preparatory Program, to the School of Foreign Languages. Students will be exempt from English Preparatory Program when the School of Foreign Languages approves the documents. The School of Foreign Languages reserves the right to demand the delivery of the results by the issuing institution, investigate the exam results, and refuse the external results when in doubt.
 
Article 5- (1) (Change SD 18.05.2016 276-A8) At the beginning of the Academic year, all students, who have been accepted to assoicate and undergraduate programs with a compulsory English Preparatory Class, sit a Placement Exam to determine their level of proficiency in English and then a Proficiency Exam (PIE). Students who score 69.50 and above in the Placement Exam can then sit the PIE exam. Students, who score 64.50 and above in the PIE exam, pass to the first year of their associate or undergraduate programs. Students who score less than 64.50 in the PIE exam begin their studies in the English Preparatory Program.
 
2) Graduate students who do not present an exemption certificate take the PIE exam. If they are successful, they begin their post graduate studies. If they are not successful in PIE, they join the English Preparatory Program.
 
(3) The English proficiency level of doctorate students is determined according to their national or international language exam results as approved by the Senate. Doctorate students do not attend the English Preparatory Program.
 
PART 3
EDUCATION IN THE ENGLISH PREPARATORY PROGRAM
 
Aims of the English Preparatory Program
Article 6-  (1) The objective of the education and instruction in Izmir University of Economics English Preparatory Program is to enable the students gain language skills that they will be able to use in their academic and professional lives by improving their reading, writing, listening, and speaking skills to reach Common Framework Program of European Languages B2 Level. The English Preparatory Program offered by Izmir University of Economics School of Foreign Languages encourages students to become efficient, enthusiastic and self-sufficient learners.
 
Principles of the English Preparatory Program
Article 7-(1) The English Preparatory Program operates within a modular system. The number and duration of the modules are designated according to the decisions made by the University Senate. The syllabus followed by the English Preparatory Program is prepared by the “Curriculum Development Unit”. Exams that are given throughout and at the end of the Academic year are prepared by the Testing Unit.
 
(2) The Graduate Preparatory Program and the Support Preparatory Program operate within a semester system.
 
Duration of the Program
Article 8 – (1) (Change SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) (Change SD 19.08.2015 254-A8) (Change SD 18.05.2016 276-A8) Education period in English Preparatory Program at Izmir University of Economics is four semesters. At the end of the second year, students who are not successful may continue their studies in the English Preparatory Support Program in the following semester if they choose to do so, on the condition that they re-register.
2) (Change SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) (Change SD 18.05.2016 276-A8)  Students who do not wish to continue with the English Preparatory Support Program may apply to be in the ***non-compulsory attendance status on the condition that they pay half of their tuitions in the following year. The time spent in this status is considered equivalent to the time spent in English Preparatory Program. The preparatory students who have non-compulsory attendance status are only offered an examination right. These students earn the right to take Fall and Spring English Proficiency Exams. If they pass these exams or submit one of the exam results documents specified in Article 4, they can begin their program upon paying their tuitions for the program they were accepted for.
 
(3) (Deleted SD 18.05.2016 276-A8)
 
(4) (Deleted SD 18.05.2016 276-A8)
 
(5) (Deleted SD 18.05.2016 276-A8)
 
6) (Change SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) (Change SD 18.05.2016 276-A8)  If the students, who enrolled into a program where the foreign language preparatory class is optional, will be able to continue with an associate, undergraduate, or graduate programs even if they fail at the PIE-Proficiency in English Exam conducted at the end of second semester or at the end of third or fourth semester, if they preferred to continue. However, the students who could not pass PIE- Proficiency in English Exam and continue their education can only take elective courses conducted in Turkish. These students also may take Proficiency exams that are held by SFL during their education period on condition that they apply with a letter of application a week before the exam dates.

(7) (Change SD 18.05.2016 276-A8) Students, who cannot successfully complete the preparatory class of programs with medium of instruction totally or partially in foreign language within two years, are dismissed from the program. Students, who are dismissed from Preparatory class, are given rights to attend exam for three times to be use in three years. Those who are given this right will be able to attend the exams when they apply. Those who successfully pass the exams can re-register and continue with their education from where they left off by meeting the financial requirements based on the principles in force. In this case, the period spent for taking the exams will not be deducted from the education period. These students cannot benefit from any of the rights other students benefit from.

(8) The Academic calendar of the English Preparatory Program is specified by the University Senate upon the proposal of the School of Foreign Languages.
 
Levels
Article 9- (1) Newly registered students who score below 69.50 in the Placement Test and less than 64.50 in the PIE are placed in the following groups according to their scores: “Elementary (A)”, “Pre-Intermediate (B)”, “Intermediate (C)” and Upper-Intermediate (D)”.
 
(2) Graduate students are placed into level groups specified in clause one according to their PIE scores.
 
(3) Students in the Preparatory Support Program are placed into two groups based on their levels; Support 1 and Support 2.
 
Attendance
Article 10- (1) Attendance and active participation in lessons are obligatory in the English Preparatory Program.
 
(2) Teachers are responsible for keeping attendance records of students in their classes.
 
(3) (Change SD 04.02.2013-204-A14 BTD 12.02.2013-30) (Change SD 19.08.2015 254-A8) Absenteeism limits in the Preparatory Program are determined by the relevant Board of the School of Foreign Languages and then announced to students. Students who exceed the limits of absenteeism cannot enter the exam at the end of the module.
 
(4) Students in the Support Groups who have exceeded the absenteeism can take the PIE Exam. However, the scores obtained during the semester will not be taken into consideration when calculating PIE scores.
 

Exams
Article 11 –(1) The following exams are conducted by School of Foreign Languages English Preparatory Program.
 
a) Placement Exam: This exam takes place at the beginning of the academic year and aims to determine the language level of all newly registered students in associate and undergraduate programs. Students, who score 69.50 and above in this exam, qualify to take the PIE (Proficiency in English exam).
 
b) (Change SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) Proficiency in English Exam (PIE): The PIE exam determines whether or not a student has sufficient knowledge of the language to follow an academic course of study. The exam measures students’ language proficiency in grammar, reading, listening, note-taking, writing and speaking.
 
(2) (Change SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) Students studying in the modular system have to successfully complete their studies in Upper-Intermediate (D) level in order to qualify to enter the PIE exam. Students who have not reached this level or who cannot fulfill in-module assessment requirements, which are determined by Governing Body of the School of Foreign Languages, cannot enter the PIE exams in that academic year. However, they can enter the PIE exam which is held at the end of Summer School provided that they attend Summer School.
 
(3) (Added SD 22.07.2014 231/A4-BTD 05.08.2014 51/8)Students, who started Preparatory Programme in Level A and failed in any of the levels no more than one time throughout the academic year, can take PIE based on the end of module exam result they take in Level C.  Students, who score 80 and above in Level C end of module exam, qualify to take the PIE administered at the end of module 4.

(4) (Change SD 26.05.2017 312-A14 /BTD 06.06.2017 31) (Added SD 04.02.2013-204-A14 BTD 12.02.2013-30) Students, who renewed their registrations (active students) by paying their tuition fees for both semesters (Fall and Spring) of the relevant academic year, and students, who are in their first year at preparatory class and deferred registration for one semester the most, can take the PIE exam at the end of the academic year. Students, who do not renew registration (inactive students) in any semester, are not allowed to take the PIE exam at the end of the year. Students, who do not renew registration (inactive students) in any semester, and students who deferred registration for more than one semester are not allowed to take the PIE exam at the end of the year. These students, if they wish, may enroll to prep program summer school offered at the end of the academic year, and then take the PIE exam at the end of the summer school.
 
(5) Graduate students studying in the semester system must fulfill the attendance requirement in order to take the PIE exam at the end of the semester.
 
(6) In the event that associate and undergraduate program students in the Preparatory Support Program fulfill the attendance requirement indicated by the School of Foreign Languages, scores obtained during the semester at certain proportions stated by the relevant Board of the School of Foreign Languages, can be added to their PIE exam scores at the end of the period for which they have registered.
 
(7) Scores obtained during the semester will not be taken into consideration in determining the PIE scores of associate and undergraduate program students who exceeded the limits of absenteeism while they continued with the English Preparatory Support Program because they were not successful the first year and students who have non-compulsory attendance status. 
 
(8) The pass grade for associate and undergraduate students is 64.50. The pass grade for graduate students is determined by the University Senate upon the recommendation of the relevant Graduate Schools.
 
c)(Change SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) End of Module Exam (Gateway Exam): The exam given at the end of each module measures whether or not a student has attained the specified objectives for the level and that he/she is ready to move onto the next level. In-module assessment requirements and End of Module exam entrance requirements are determined by Governing Body of the School of Foreign Languages.  A student must fulfill the in-module assessment requirements determined by the Governing Body of the School of Foreign Languages in order to be able to take the exam. There is no make-up for Gateway exam.

d) (Change with title SD 20.06.2013 210-A12/BTD 02.07.2013 34-10) In-class Assessments: In-class assessments are carried out in order to measure the expressive language skills (speaking, writing, use of English and vocabulary) of a student within a module.  Students, who have successfully completed all in-class assessments and who have not exceeded the attendance limit for that level, qualify to take the end of the Module (Gateway) exam of A (Elementary), B (Pre-intermediate) and C (Intermediate) modules. D (upper-Intermediate) level students may take the PIE exam provided that they fulfill the determined in module assessment requirements.
 
e) Quizzes: These are tests which are given in the Preparatory Support Program and Graduate Preparatory Program. Quizzes measure expressive language skills as well as grammar and vocabulary.

Objections to Exam Grades
Article 12-(1) Results of the End of Module (Gateway) and Proficiency (PIE) exams are posted on the University Student Information System (OASIS) up to 3 days after the exam. Students can access their exam results using their individual passwords.
 
(2) Objections to Gateway and PIE exam grades on the basis of miscalculation can be made up to 3 days after the exam results have been posted. The objection must be made in writing to the School of Foreign Languages.
 
(3) (Change SD 19.08.2015 254-A8)  A committee of three instructors assigned by the School of Foreign Languages checks for miscalculations on the papers of students who have objections to their grades. In the case of any mistakes in grading, a request to re-grade is taken into account by the Administrative Board of the School.
 
Exam Failure
Article 13- (1) (Change SD 22.07.2014 231/A4-BTD 05.08.2014 51/8) English Preparatory Program requires a minimum score of 64.50 in PIE to be successful. Those, who score below 64.50, are considered unsuccessful.
 
Deferred Registration
Article 14- (1) The University permits students in the English Preparatory Program who wish to defer their right to education to do so provided that they have a valid and legitimate reason.
 
(2) Students, who deferred registration, cannot attend the courses or the exams, during the period they are excused. The scores obtained from these exams will be invalid if they happen to take these exams.
 
(3) Students continue with their education at the level indicated by School of Foreign Languages at the end of their deferment.
 
(4) (Change SD 04.02.2013-204A14 BTD 12.02.2013-30) (Deleted SD 19.08.2015 254-A8)
 
(5) (Change SD 04.02.2013-204A14 BTD 12.02.2013-30) (Deleted SD 19.08.2015 254-A8)
 
PART FOUR
Period of Validity and Implementation
 
Period of Validity
Article 15- (1) (Change SD 19.08.2015 254-A8) (Change SD 18.05.2016 276-A8) This regulation will take effect from the date that it is agreed by the University Senate covering the period from the beginning of 2015-2016 Academic Year
 
Implementation
Article 16-(1) The articles of this policy is implemented by the Rector of the Izmir University of Economics.


This regulation takes effect upon the decision of the Senate dated 13.04.2012 and numbered 189-A8 and Board Trustees dated 05.06.2012 and numbered 22.

 

 


 

 

  GERİ DÖN