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REGULATION FOR ASSOCIATE AND UNDERGRADUATE DEGREE EDUCATION AND EXAMINATIONS



SECTION ONE
Purpose, Scope, Basis, and Definitions

Purpose and Scope
ARTICLE 1 – (1) The purpose of this regulation is to set out the general rules regarding the admission of students to associate and undergraduate degree programs, and education and graduation procedures at Izmir University of Economics. 

(2) This regulation includes general rules regarding education at associate and undergraduate degree programs.

Basis
ARTICLE 2 – (1) This regulation has been prepared in accordance with Article 14 of Higher Education Law No: 2547 and dated November 4, 1981.

Definitions1
ARTICLE 3 – (1) The references in this regulation are as follows;
a) Academic Unit: Faculty, school, or vocational schools affiliated with Izmir University of Economics,
b) ECTS: European Credit Transfer System,
c) (Change: OG-17.08.2015/29448) Total Credits: The product by multiplying the ECTS credits included in the grade point average with the coefficient (0-4) that corresponds to the grade the student is awarded with,
ç) Respective faculty/school board: Faculty/school boards of the  faculty/schools affiliated with Izmir University of Economics,
d) Respective faculty/school administrative board: Administrative boards of  faculty/schools affiliated with Izmir University of Economics,
e) Student with a suspended registration: Student, whose registration is not renewed due to lack of payment on specified period of time and who is unable to benefit from student rights for that semester,
f) Undergraduate degree program: Higher education program with an education period of minimum of eight semesters,
g) (Add:OG-17.08.2015/29448) Board of Trustees: Izmir University of Economics Board of Trustees
ğ) Associate degree program: Higher education program with an education period of minimum of four semesters,1
h) Rector: The Rector of Izmir University of Economics,1
ı) Senate: The Senate of Izmir University of Economics,1
i) International dual instruction program: An undergraduate or associate degree program conducted jointly with a higher education institution abroad,1
i) (Deleted OG 17.08.2015/29448)1
j) University Administrative Board: Izmir University of Economics Administrative Board,1
k) University/IUE: Izmir University of Economics.1

SECTION TWO
Student Admissions and Registration

Student Admissions
ARTICLE 4 – (1) Student admissions is determined in accordance with the principles set forth by the Senate within the scope of the respective legislation provisions.

Admissions Through Interdepartmental Transfer
ARTICLE 5 – (1) Admissions to University programs through transfer from other Universities or within the University and their assessments are determined in accordance with the principles set forth by the Senate based on the Regulations on Associate Degree and Undergraduate Degree Transfers among Higher Education Institutions, Double Major, Minor and Credit Transfer among Institutions, published in the Official Gazette dated April 24, 2010 and numbered 27561 and other related legislations.   

Admissions Through Vertical Transfer
ARTICLE 6 – (1) Vertical transfers of the vocational school graduates to undergraduate programs affiliated with the University are carried out in accordance with the provisions of the Regulations on Continuation of Vocational School and Open University Associate Degree Program Graduates to Undergraduate Education, published in the Official Gazette dated February 19, 2002 and numbered 24676.  

Special Students
ARTICLE 7 – (1) Special students are students who are graduates or students of a higher education institution and not registered to any of the associate or undergraduate degree programs at IUE, but are expected to meet the requirements of the limited number of courses they register to.

(2) Admission of special students to associate-undergraduate degree courses is carried out with the approval of head of department and/or dean/ director of school.

(3) Special students are not regarded as the students of the University and they cannot benefit from the rights of the students. A document, showing the courses that they have registered in, and the grades they have received, can be given to them on their demand. This document does not stand for diploma or show any academic degree.

(4) Special students pay the tuition fee determined by the University. These students are subject to the rules applied to other students of the University.

Pre-registration Procedures
MADDE 8 – (Change:OG-17.08.2015/29448)

(1) The registration procedures of the students admitted to associate and undergraduate degree programs of the University are carried out on specific days designated by the Registrar’s Office and the approval of the Rector’s Office.  Those students who do not apply on time and who do not provide the required documents are not registered. The original copies of the required documents or the copies approved by the University are accepted.  Procedures about military service or criminal record take place on the basis of the declaration of the candidate.


Required Procedures
ARTICLE 9 – (1) Conditions necessary to finalize the registrations of students admitted to associate and undergraduate degree programs are as follows:
a) to qualify to receive education at Izmir University of Economics.
b) to have a document, from a national secondary education institution or from a school abroad that is considered equivalent to high school by the Ministry of Education, showing the qualification to receive a diploma.
c) (Deleted OG 17.08.2015/29448)

(2) The registrations of those students who have been admitted to the university and who have fulfilled the other conditions and completed the documents determined by the Senate are finalized on condition upon their payment of the tuition fees. The students, who do not make their registration in the designated period or who do not submit the necessary documents, are regarded as giving up their rights to register. The registrations of the ones who have deficiency or falsification in their documents are cancelled even if they have registered. Those students will not be refunded.

Registration Renewal
ARTICLE 10 – (1) Each student is obliged to renew registration at the beginning of each semester and within the period announced in the academic calendar.  The student also chooses the courses he/she will take during renewal of the registration.

(2) For a renewal of registration, the student has to have met all the payment requirements for the past semesters, including the current semester for registration. The registration, of those students who did not meet this requirement, will not be renewed. Those students will not be able to benefit from the student rights.

(3) The registration, of those students who do not renew registration within the announced period, will be suspended. Those students will lose their rights if they do not renew registration and they will not be able to take courses or exams for that semester. Students, who do not register, cannot benefit from health services etc.

(4) The period, in which the student did not renew registration, will be deducted from their maximum period of education specified in the respective article of Law No: 2547.

(5) (Deleted OG 17.08.2015/29448)

(6) (Change:OG-17.08.2015/29448) Suspended students may continue their education on the condition that they pay the tuition fees required for the academic year they came to register, and benefit from the rights for the semesters they register.

(7) (Change:OG-17.08.2015/29448) Student, who could not graduate due to incompletion of the mandatory internship, is not required to pay for the tuition fee if he/she completes the internship in the first semester following the semester he/she completed the courses. In the event of incompletion of the internship in the following semester, the student is required to pay for the half of the tuition fee of the next semester.


SECTION THREE
Education

Medium of Instruction
ARTICLE 11 – (1) (Change: OG-17.08.2015/29448) The medium of instruction at IUE is English. However, courses required to be taught in Turkish or in another language are determined by the University Senate and shared with the Board of Trustees before they are announced.

(2) Determining the foreign language proficiencies of the students, who are placed or accepted through transfers to associate and undergraduate degree programs, and their education at foreign language preparatory classes, are carried out in accordance with the respective legislation provisions of the University.

Academic Year
ARTICLE 12 – (1) An academic year consists of two 14-week semesters, excluding the end of semester exams. The University Senate can extend the length of semesters if necessary.

(2) Instruction may be offered in three semesters in one academic year with the approval of the Higher Education Council. Summer school can be offered if necessary. Issues related to the summer school are specified in a separate set of regulations.

(3) If necessary, classes and exams may be administered after working hours during the week and/or on Saturdays or Sundays.

Instruction Principles
ARTICLE 13 – (1) Instruction at the University is based on passing the courses, and credit system is used for this.

(2) Courses represent studies such as theoretical, applied, workshop, clinical study, laboratory, on-the job training during semester, studio, and etc. Courses are offered on a semester basis. However, if necessary, with the decision of the Senate, some of the courses may be offered annually.  

(3) Some of the courses, which deemed appropriate, may be offered outside the University with the recommendation of the administrative board of the respective academic unit and with the decision of the Senate. Principles concerning this are determined by the administrative board of the respective unit and submitted for the approval of the Senate. 

(4) Some of the courses, which deemed appropriate at associate and undergraduate degree programs, may be offered through distant learning method with the justified reason of the respective academic units and the approval of the Senate.

Instruction Programs
ARTICLE 14 – (1) Instruction program consists of theoretical courses, seminar, studio, workshop, project, laboratory, field work, and on-the job training during semester, and internship and etc. The Senate, upon the recommendations of the respective faculty boards, decide on which courses will have applications, and which applications will be considered as courses.  

(2) (Change:OG-17.08.2015/29448) Instruction programs are finalized with the decision of the board of the respective faculty/school and approval of the Senate upon the recommendations of respective departments. Instruction programs are prepared based on the workload and they aim to attribute knowledge, skills, and competencies to each individual who deserves the right to receive the diploma. Instruction programs Students need to take 30 ECTS credits for each semester which is total of 120 ECTS credits for associate degree programs, total of 240 ECTS credits for four year undergraduate degree programs, and total of 360 ECTS credits for six year undergraduate degree programs.

(3) Principles, regarding implementation and assessment of field studies, projects, on-the job trainings during semester, and internships in instruction programs, are determined by the Senate. 

(4) Hours for weekly course schedules, application/laboratory, and IUE credits and ECTS credits are specified in instruction programs.

(5) Faculties may recommend offering certificate programs in the fields they approve of. Principles, regarding Certificate programs are determined by the Senate. 

(6) (Add:OG-17.08.2015/29448)Respective boards are authorized to resolve any adjustment problems or disputes as such arising from the implementation of instruction programs.


International Dual Instruction Programs
ARTICLE 15 – (1) International dual associate degree programs and graduate degree programs with the institutions abroad may be offered.

(2) Instruction of such programs is carried out in accordance with the respective legislation provisions of the Higher Education Council.

Compulsory, Elective and Pre-Requisite Courses
ARTICLE 16– (1) (Change:OG-17.08.2015/29448)Course schedules of students are determined by the department in which they are registered at. Courses are offered as compulsory and elective courses.  Students are required to take the compulsory courses of the program in which they are registered.  Elective courses are decided upon by the respective department by also taking into account the preferences of the student.  However, a student may be exempted, if he/she succeeds, from some of courses determined by the Senate by taking an exemption exam administered by the respective units. Assessment principles regarding the courses they are exempt from are determined by the Senate.

(2) The course which is passed or taken/followed in order to take another course is called a pre-requisite course. Pre-requisite courses and their pre-requisites are finalized by the respective faculty/school board and the approval of the Senate upon the proposal of the department in which the courses are offered.

Credit Value of the Courses
ARTICLE 17 – (1) The IUE/ local credit value of a course consists of all the weekly theoretical hours for that course plus half of the weekly laboratory, application, workshop or studio course hours.

(2) IUE/ local credit hours per week will not be determined for courses, which will not be included in the GPAs, upon the decision of the Senate. For such courses, only the theoretical and practical hours per week will be indicated.

(3) ECTS credit for a course is determined by the Senate allowing an ECTS credit to correspond to a twenty five-thirty hour work load of a student. The work load for student represents all of the time dedicated to educational activities such as workshops, clinical studies, assignments, presentations, preparation to exams, exams, on the job training as well as course hours.

Course Load
ARTICLE 18 – (Change:OG-14/7/2017- 30124)

(1) The regular course load of a student for each semester is 30 ECTS credits. Repeated courses are counted as part of the regular course load.

(2) Students, in addition to their regular course load for each semester, may:

a) take total of 6 ECTS credits if they wish with the approval of the advisor if their general point average is between 2.00 and 2.49,

b) take total of 12 ECTS credits if they wish with the approval of the advisor if their general point average is at least 2.50.

(3) Senior students, who are in their last semester and qualify to graduate at the end of the academic semester (excluding the summer school and last semester exam right), can take additional course totaling to no more than 48 ECTS credits with the approval of the advisor if they took at least 80 ECTS credit course in associate programs, and at least 200 ECTS credit course in undergraduate programs.

(4) Students can 48 ECTS credit courses the most in a semester in addition to double major, minor, and certificate program courses.

(5) Undergraduate degree program students who are about to graduate may be permitted to take courses from graduate degree programs in accordance with the principles to be determined by the Senate


 
Double Major Undergraduate Degree Programs
ARTICLE 19– (1) Students who so wish can be allowed to be educated in the undergraduate degree program of another department along with their own programs. This is called a double major undergraduate degree program. Rules and procedures concerning double major degree programs are determined by the Senate in the framework of the regulations by Higher Education Council.

Minor Degree Programs
ARTICLE 20– (1) Students may be permitted to attend a minor degree program in addition to their own program.  Rules and procedures concerning minor degree programs are determined by the Senate in the framework of the regulations by Higher Education Council.

Certificate Programs
ARTICLE 21 – (1) Certificate Program is the name given to the program offered to third grade students in a major program which is made up of limited credit courses in the professions determined by the University Senate. Rules and procedures concerning certificate programs are determined by the Regulations for Offering and Implementing Certificate Programs issued by the Senate.

Attendance
ARTICLE 22 – (1) Students are required to attend classes, laboratories and applied sessions, take the exams during the semester and at the end of the semester, and are required to participate in other activities deemed appropriate by instructors.

(2) The students' attendance is supervised by the respective instructor. Regardless of any kind of excuse, including having a medical report or being suspended from university, students, who do not meet the attendance requirements specified by the Higher Education Council and the extent determined by the Senate, fail.

Exams and Assessments
ARTICLE 23 – (1) (Change:OG-17.08.2015/29448) Students are subject to an end of semester exam in addition to the exams during the semester. Each semester, students are given at least one mid-term exam. The dates of mid-term exams are announced by the respective faculty members/instructors in the semester. Apart from mid-term exams, quizzes can be administered without announcing a specific date. End of semester exams are administered in dates, places and times determined and announced by the University.


(2) (Change: OG 18.01.2016/29597)The end of semester grade to be awarded to a student is assigned by the instructor by taking the semester and end of semester exam results, and the semester studies and the attendance of the student into consideration.  

(3) Change:OG-17.08.2015/29448)Students, who could not take the end of semester exam with a valid justification accepted by respective Faculty Dean’s Office and School Directorate, are permitted to take a make-up exam in accordance with the principles specified by the Higher Education Council. 

(4) The courses, which do not require a midterm and/or end of semester exam, are determined by the Senate upon the recommendation of the respective faculty dean/ school director.

(5) (Deleted OG 17.08.2015/29448)

(6) (Change:OG-17.08.2015/29448)The end of semester grades are awarded by the instructor of the course on dates specified by the University and become final when they are announced to the students through Student Information System.

(7) (Add OG 22.01.2014/28890) Students, who cannot meet the graduation requirements because they scored FF, FD in two courses the most, will qualify to take an additional exam without having to repeat these courses for one time only.

(8) (Add OG 22.01.2014/28890) (Change:OG-17.08.2015/29448) Students, who cannot obtain the minimum grade point average of 2.00 required for graduation even they succeed in all of the courses, will qualify to take an additional exam for two of the courses they will choose among the courses they have taken previously. 

(9) (Add OG 22.01.2014/28890) There will not be additional exam for courses such as projects which requires a time based evaluation.  

(10) (Change: OG 18.01.2016/29597) (Add OG 22.01.2014/28890) (Change:OG-17.08.2015/29448)The right for additional exam can be used on dates designated by the University following the end of semester exams. Evaluation criteria such as mid-terms, quizzes, and such will not be taken into consideration in additional exams.

(11) (Add OG 22.01.2014/28890) A student can benefit from the right for additional exam described in this article for one time only.

Grading and Grades
ARTICLE 24 – (1) The grading criteria, such as semester and end of semester exams, assignments, applications, and etc.to be taken into consideration in determining the success of the course, and their percentages are determined by the faculty members/lecturers that teach the courses.  The grading criteria and their percentages are announced to the students on the University web page for ECTS Catalogue.

(2) Students’ success for any course is determined by the instructor that teaches the course with a letter grade by taking the grading criteria into consideration. In the appraisal of the letter grade, students’ performance in the mid-term, end of semester exam, and semester studies, and his/her attendance to courses and applications are taken into consideration.
 
a) (Change:OG-17.08.2015/29448)The coefficients, points, and status for the letter grades included in calculating the grade averages are stated below:

Points                         Grades                Coefficient                  Status

90-100                            AA                           4.00                   Successful

85-89                              BA                           3.50                   Successful

80-84                              BB                            3.00                   Successful

75-79                              CB                            2.50                   Pass

70-74                              CC                            2.00                   Pass

65-69                              DC                           1.50                   Conditional Pass

60-64                              DD                           1.00               Conditional Pass

50-59                              FD                            0.50              Unsuccessful- Fail

49 and below                FF                             0.00              Unsuccessful– Fail

 

b) (Change OG 28.08.2013/28749) (Change:OG-17.08.2015/29448) Grade of NA (non-attendance) is issued by the instructor for students, who fail to fulfill the attendance and/or requirements of the course. Grade of NA is considered as 0, 00 (zero) in in calculating the grade averages.

(3) The grades that are not included in the averages are specified below:
a) Grade of S (Satisfactory) is given to students who are successful in non-credited courses.

b) Grade of U (Unsatisfactory) is given to students who are unsuccessful in non-credited courses.

c) Grade of EX (Exempt), is given to students who are exempt from some of the courses in the curriculum.

ç) Grade of I (Incomplete), is given to students who are not able to meet all the course requirements at the end of the semester or summer school due to a valid justification accepted by the instructor. Students who receive a letter grade “I” must complete their missing course requirements and receive a letter grade within one week following the date the end of semester or summer school grades submitted.  However, in the event of special cases, this period can be extended until two weeks before the beginning of registration for the next semester, upon the recommendation of the respective department head and the decision of the respective administrative board. Otherwise, grade of “I” will automatically become grade of “FF” or grade of “U”.

d) (Change:OG-17.08.2015/29448) (Change OG 01.06.2016/29729)  Grade of W (Withdrawal) is used for courses the student withdraws from upon the recommendation of the advisor and the permission of the instructor that teaches the course. (Add OG-14/7/2017- 30124) Student can withdraw on the dates specified in the academic calendar. A student is not allowed to withdraw from compulsory courses, courses taken to increase the grades, courses he/she has to repeat, and received grade “W” before, which are not included in the grade average, during the first two semesters of his/ her associate/undergraduate degree program. Freshmen of undergraduate programs can only withdraw from general education courses that may be considered as elective courses in their instruction plans. A student is allowed to withdraw from one course, including double major, minor, or certificate program courses, at the most in one semester, and two courses at the most during his/ her associate degree study, and six courses during his/her undergraduate study upon the recommendation of the advisor and the permission of the instructor that teaches the course. In accordance with the protocols made between Izmir University of Economics and educational institutions or official authorities abroad, the exchange program students studying at Izmir University of Economics may withdraw from courses upon the recommendation of Office of International Relations Directorate and the permission of the instructor.  In this case, the rules concerning the grade of “W” will not be applied to these students.

e) (Add OG 28.08.2013/28749) Grade of NI (Not included) is issued to identify the courses taken by the student which are not included in the GPA of the student. This grade is reported in the students’ transcripts with the respective letter grade. Such courses are not counted as the courses in the program that the student is registered to.

f) (Add OG 22.01.2014/28890)  Grade of P (Successful Progress) is given to students, who continue to the courses that are not included in the GPA that has a period exceeding one semester, and regularly performs the academic studies for the respective semester.

Errors in Grades
ARTICLE 25 – (1) (Change OG 12.08.2016/29799) (Change:OG-17.08.2015/29448) Objection to an exam score for a course in associate and undergraduate degree programs can be raised within three business days at the latest following the announcement date.  In the event of a miscalculation of an end of semester grade announced through Student Information System, a request made by the instructor will be ruled by the respective Faculty/ School Administrative Board.

(2) Grading errors regarding the end of semester exam grades should be corrected no later than the beginning of the course registrations of the following semester.

Grade Point Averages
ARTICLE 26 – (1) (Change:OG-17.08.2015/29448)Student’s achievement is determined by the Registrar’s Office by calculating the grade point averages at the end of each semester. 

(2) (Change OG 28.08.2013/28749) (Change:OG-17.08.2015/29448) Grade point average for any registered course, which is included in the grade average, is obtained by multiplying the coefficient of the grade with the ECTS credit. The Grade Point Average is obtained by dividing the total credit points by the total number of ECTS credits. If this calculation is based on the courses taken for one semester, grade point average is obtained. If it is based on all the courses taken so far, cumulative grade point average is obtained. 

 

(3) When calculating the grade point averages, for repeated courses, the most recent grade is included in the grade point average. For taking a course in place of a course that was removed from the curriculum or an elective course, the grade for the course taken most recently is taken into consideration.
 
Successful Students
ARTICLE 27 – (1) (Change:OG-17.08.2015/29448) Students, who obtain a CGPA of at least 2.00 and take at least 25 ECTS credit courses, are considered successful.

(2) (Change OG-14/7/2017- 30124) Students who took at least 25 ECTS credit course at the end of a semester and obtained a GPA of 3.00-3.49 are considered honor students of the semester, and those who obtain a GPA of 3.50-4.00 are considered high honor students of the semester.

(3) (Change:OG-17.08.2015/29448)Students who receive disciplinary punishment may become high honor or honor students with the approval of the Senate even though they obtain the specified grade point averages.


Academic Probation and Unsuccessful Students
ARTICLE 28 – (1) (Change OG-14/7/2017- 30124) Students, who obtain a cumulative grade point average between 1.50-1.99 at the end of first grade, cumulative grade point average between 1.70-1.99 at the end of second grade, and cumulative grade point average between 1.80-1.99 at the end of third grade, will be placed on academic probation and they may enroll to upper grade. However, they are obliged to obtain a cumulative grade point average of minimum of 2.00 in order to graduate.

(2) (Change:OG-17.08.2015/29448)Students, who fail to obtain the cumulative grade point average specified in sub clause one at the end of the respective academic year, are considered unsuccessful and they may not enroll to upper grade.

(3) (Change OG-14/7/2017- 30124) Unsuccessful students, in order to obtain specified cumulative grade point averages, may take the following courses given that they do not exceed their regular course load:
a) failed courses,
b) courses from lower grades they have not taken before,
c) courses from current grade they have not taken yet,
ç) courses they have taken on academic probation,
d) courses they want to raise grades for.

e) (Add :OG-15/08/2017/30155) course of maximum 12 ECTS credits from upper grade provided that they get their advisor’s approval

 

 

 

 

(4) (Deleted OG 17.08.2015/29448)

(5) (Change:OG-17.08.2015/29448)Unsuccessful students may take courses less than their regular course load with the approval of their advisors.

(6) Unsuccessful students are required to pay the complete tuition fee for the semester.

(7) The semesters that the students repeat courses are included in the maximum education period.

Repeating a Course
ARTICLE 29 – (Change:OG-17.08.2015/29448)

(1) Students, who have received an FF, FD, NA, W or U in any course, or have not taken a course during the regular semester, needs to repeat it in the first semester the course is offered. (Deleted sentence OG-14/7/2017- 30124) (…) If these courses are electives or courses that have been later removed from the curriculum, students can take other courses deemed suitable by the respective academic unit. 

(2) (Changed OG-14/7/2017- 30124) Students, upon the approval of the respective advisor, may repeat courses to raise their grades, within the limits specified in Article 18, in which they received a successful grade before, following the semester/s in which they were first taken. For repeated courses, the most recent grade will be valid.

(3) Students, upon the approval of the respective advisor, may take another course (GEC, elective course from the department, elective course from other departments, etc.) instead of the course that they have taken and failed or withdrew before.

Education Period
ARTICLE 30 – (Change:OG-17.08.2015/29448)

(1) The regular period of education, excluding foreign language preparatory class, for associate  degree programs is two academic years (four semesters), for undergraduate degree programs is four academic years (eight semesters), and for Faculty of Medicine is six academic years (twelve semesters).

(2) Maximum period of education for associate degree programs is four academic years (eight semesters), for undergraduate degree programs is seven academic years (fourteen semesters), and for Faculty of Medicine is nine academic years (eighteen semesters). 

(3) Maximum period of foreign language preparatory education is two years.

(4) Students who have completed the graduation requirements specified in this Regulation may graduate in a shorter period than the regular period of education.

(5) Students are required to complete their education within maximum period of education unless they have a justified reason stated in this regulation. Students, who cannot graduate within the maximum period of education and has more than five courses to pass, will be given two additional exams for courses they have taken and failed before provided that the other provisions of this regulation are reserved. At the end of these additional exams, students, who lower the number of courses to five courses they need in order to graduate and/or failed will be given three additional semesters for these five courses, those, who have five courses left without the additional exams, will be given four additional semesters. Students, who fail in one course, are given unlimited rights to take the exam for the course they failed without benefitting from other rights of students.

(6) Senior students, who are about to be dismissed from the school because their cumulative grade point average is lower than 2.00 even though they scored DD or above scores in all the courses required to graduate, are given unlimited rights to take the exam for any courses in order to raise their grade averages.

(7) Students, who are given additional exams or unlimited exam right for applied courses or courses not taken before, need to meet attendance requirements for these courses.

(8) Students, who are given additional period/additional exam/unlimited exam rights, are required to pay their tuition fee and register for the semester.

(9) Students, who are given unlimited exam rights but not registered in total of three academic years, whether consecutively or intermittently, or who registered but did not take any exams, are considered they waived their rights and will not be able to benefit from this right. 

(10) Students, who are given unlimited exam rights, cannot benefit from other rights of students, but the right to exam.

(11) Students will not be dismissed due to non-renewal of registration resulted in failure of paying tuition fees within maximum education period. However, with the decision of the University boards in charge and with the approval of Higher Education Council, they may be dismissed in the event of non-renewal of registration resulted in failure of paying tuition fees for four consecutive years.

(12) Rules and principles and maximum education period regarding transfers and double major education are determined by a regulation issued by Higher Education Council.

(13) The period of education for those who transferred from other institutions or transferred from other departments within the university, excluding the period for foreign language preparatory class, will be included in the regular period of education. 

(14) The period for penalty of those students, who received a suspension penalty, will be included in their regular period of education.

(15) All of the semesters, students were unregistered due to non-renewal of registration, from the first date they enrolled at the University, will be included in the regular and maximum period of education.

(16) The semesters, spent at domestic or foreign higher education institutions as part of exchange programs, will be included in the regular and maximum period of education.

(17) Students, who cannot successfully complete foreign language preparatory classes of programs in which medium of instruction is fully or partially in foreign language within two years, will be dismissed from the program.

(18) Students, who are dismissed from preparatory class, are given three exam rights to be used within three years. Those, who are given this right, can apply and take the exams administered by the University. Of those, who successfully pass the exams, are re-registered, and can resume education provided that they meet the current financial requirements. The period in which they took the exam will not be included in education period. They cannot benefit from student rights.

(19) Students, who fail in optional foreign language preparatory class, will not be dismissed, they resume education.

(20) Students, who are dismissed from preparatory class of programs in which medium of instruction is fully or partially in foreign language, can register to an equivalent program in which medium of instruction is Turkish at Izmir University of Economics. Also, in the event of any equivalent programs being not available at the University, these students can apply to the Student Selection and Placement Directorate for one time to be placed based on central placement score provided that their score is not lower than the base score of the program they want to register for.


Academic Advisory
ARTICLE 31 – (1) An advisor is appointed for each student by the respective faculty/school they registered to.

(2) Principles regarding academic advisory are determined by the Senate.

SECTION FOUR
Diplomas and Titles

Diplomas and Titles
ARTICLE 32 – (1) (Change:OG-17.08.2015/29448)Students’ entire courses and the grades for these courses that they have taken beginning from the period they first registered until they separated from the University, are issued on the transcript by the Registrar’s Office. The certified copies of the transcripts are provided to students or respective institutions/organizations upon their request.

(2) (Change:OG-17.08.2015/29448)Students, who successfully completed all the anticipated courses  and successfully performed internship, who completed a total of 120 ECTS credits in an associate degree programs, total of 240 ECTS credits in four year undergraduate programs, total of 360 ECTS credits in six year undergraduate programs, who have a cumulative grade point average of minimum of 2.00, and who met all the requirements, are issued a diploma for the program they registered to, and a diploma supplement that allows the student’s academic and professional competencies to be recognized internationally.

(3) Graduation of the students is finalized upon the approval of the respective faculty/school administrative boards. Approval date of the respective administrative board is issued on the diploma as a graduation date.  

(4) Graduation points are not indicated on the diploma.

(5) Students with a cumulative grade point average of 3.50 and over graduate as a high honour student, students with a cumulative grade point average between 3.00 and 3.49 graduate as a honour student. "Honour” and “High Honour" standing is indicated on the diploma.

(6) (Change:OG-17.08.2015/29448)Students who receive disciplinary punishment may become high honor or honor students only with the approval of the Senate even though they obtain the specified grade point averages.

(7) Associate Degree Diploma: It is signed by the Director of the vocational school and the Rector. The name of the completed program by the student is indicated on the diploma.

(8) Associate Degree Diploma to be given to those who could not complete Undergraduate Degree Program: According to the provisions stated in the Regulation for Granting an Associate Degree Diploma for Students Who Did Not and Who Could Not Complete Undergraduate Degree Programs or their Adjustment to Vocational Schools, published in the Official Gazette numbered 20112 and dated March 18, 1989, this diploma is granted for students who successfully completed at least the first four semesters of an undergraduate degree program. This diploma is signed by the respective faculty dean/school director and the Rector.

(9) Undergraduate Degree Diploma: It is signed by the Dean and the Rector. The name of the completed program by the student and the faculty/school is indicated on the diploma.

(10) Double Major Program Diploma: It is given to students who qualified to receive a double major program diploma by the faculties and schools that offer double major programs. It is signed by the Dean and the Rector. The names of the completed double major programs by the student and the respective faculty/school are indicated on the diploma.

(11) Minor Program Certificate: It is given to students who qualified to receive a minor program certificate by the faculties and schools that offer minor program certificate.  It is signed by the respective Dean and the Rector. The name of the completed minor program by the student and the respective faculty/school is indicated on the certificate. 

(12) Certificate Program Certificate: It is given to students who completed all the courses that were required in the certificate program, and obtained an average of minimum of 2.00.

(13) The form, the size of the diplomas and the information written on it are determined by the Senate.

(14) (Change:OG-17.08.2015/29448) A temporary graduation certificate may be issued for one time only until the diplomas are being prepared with the signatures of the respective Dean/Director, and the Registrar.

(15) If the diploma is lost, a new diploma is issued for one time only. To get a replacement diploma, an advertisement must be published in a national newspaper, the appropriate fee must be repaid, and the request for the replacement diploma must be declared with a written petition. In this case, “second copy” is stated on the diploma.

SECTION FIVE
Other Procedures
Withdrawing From the University
ARTICLE 33 –  (Change:OG-17.08.2015/29448)

(1) Students who;

a) cannot successfully complete foreign language preparatory classes of programs in which medium of instruction is fully or partially in foreign language within two years,

b) have more than 5 courses left even though they completed maximum education period,

c) fail to meet the graduation requirements at the end of additional period and additonal exams stated in Article 30 of this regulation,

ç) receive “Expulsion from the Institution of Higher Education” penalty as a result of the disciplinary investigation,

d) wish to be dis-enrolled willingly,

will be dismissed from the University.


Tuition Fees
ARTICLE 34 – (1) The University charges students tuition fees. The amount, the time, and the method of payment are determined by the Board of Trustees for each academic year.

(2) Those who fail to make the tuition fee payments on the dates designated by the University will be subject to the provisions stated in article 10 of this Regulation.

(3) The amount, the time, and the method of payment for all tuition fees are determined by the Board of Trustees. Registration will not be renewed in the event of failure to pay the fees.

(4) Students, who cancel their registration on their will, or dismissed from the University for any reason other than transferring to other institutions, will not be refunded.

(5) Students, who received suspension due to disciplinary penalty, are obliged to pay the tuition fee for the semester. These students will not be refunded.  

Dismissal
ARTICLE 35 – (Change:OG-17.08.2015/29448)

(1) Students, who are dismissed, dis-enrolled, or graduated, have to pay the rest of their tuition fee, if there is, and have to complete the dismissal procedures set by the University in order to get their diplomas or their documents from the university.

Deferral of Registration
ARTICLE 36 – (1) The students, with a reasonable and valid excuse, can be permitted to defer their registration, by the decision of the faculty/school they are registered to, on the condition that they return to the University.

Deferral of Registration Periods
ARTICLE 37 – (1) Students in foreign language preparatory class are permitted to defer their registration for two semesters at most, in associate degree programs for three semesters at most, and in undergraduate programs for four semesters at most.  In obligatory cases, these periods can be exceeded by the decision of the University Administrative Board. The period for deferral will not be included in the maximum education period. The university requires the students, who defer their registration, to pay the following semester’s fee in advance.
 
Grounds for Deferral of Registration
ARTICLE 38 – (1) Students can ask for a deferral of registration for health problems, economic reasons, family problems, military service, personal problems, and academic reasons, for education abroad and other unexpected events based on their right and valid excuses determined by the Higher Education Council.

(2) A sentence of imprisonment in accordance with the general provisions cannot be the reason for a deferral of registration. 

Application and Duration for Deferral of Registration
ARTICLE 39 – (1) (Change:OG-17.08.2015/29448)Students, who wish to defer their registration, need to apply to the respective Faculty Dean’s Office/School Directorate, with a petition along with necessary forms within two weeks following the beginning of the courses at the latest.

(2) Applications received after this date, excluding compelling reasons, will not be accepted.

(3) In order for the deferral application to be processed, the tuition fee for that semester and other payments must have been made. The payment already made for the semester that the student is on leave will be deducted from the following semester’s tuition fee.

The end of Deferred Registration
ARTICLE 40– (1) Students, who deferred their registration, continue their education by making their regular semester registration on their return to the university at the end of deferral period.  However, the students who are granted a leave due to health problems must prove with the report that will be taken from a respective specialist that they are able to continue their education in the two weeks before they begin education.

Student Exchange
ARTICLE 41 – (1) Based on the agreements signed between the University and another university, students may be sent to or received from universities for one or two semesters as part of student exchange program. During this period, the student’s registration at the University is reserved, and this period is included in the education period.  

(2) The representation of the courses and their grades that the student takes with the approval of the advisor at the other university is determined by the respective faculty/school administrative board. Other issues regarding student exchange are determined by the Senate. 

Scholarship
ARTICLE 42 – (1) The arrangements about scholarship, which students are awarded with, are determined by the Board of the Trustees upon a recommendation by the Senate.

Health Services
ARTICLE 43 – (1) The health services to be provided to the students and the medical treatments for ailing students are determined by the Board of the Trustees upon a recommendation by the Senate.

Disciplinary Issues
ARTICLE 44 – (1) Students’ disciplinary actions are carried out in accordance with the provisions of Higher Education Institutions Student Disciplinary Regulation, published in the Official Gazette numbered 28388 and dated August 18, 2012.

Notifications
ARTICLE 45 – (1) All kinds of notifications, will be delivered by hand, or mailed to the address, which the student notified the higher education institute, or sent to an electronic mail address provided by the person who requested this method of delivery. In the event that none of these methods are available, the notified document is announced at the higher education institute. 

(2) Students, who has a different address other than the one they submitted to the University, and did not inform the University about any change of address, or submitted wrong or missing information, will be considered notified in the event that the notification is mailed to the existing address in the records.

Saving the Paperwork Used in Measurement and Assessment
ARTICLE 46 – (1) Documents and productions, such as exam papers, assignments, projects, films, designs, lab and internship reports, which are used in determining measurement and assessment, excluding the ones which are subjects to claims, are kept in storage for six months following the date they are processed.

Repealed Regulations
ARTICLE 47 – (1) Izmir University of Economics The Undergraduate Degree Regulation for the Period of Education and Testing and Assessment, published in the Official Gazette numbered 24540 and dated October 1, 2001;   Izmir University of Economics The Vocational School Regulation for the Period of Education and Testing and Assessment, published in the Official Gazette numbered 24839 and dated August 7, 2002; and Izmir University of Economics The  Regulation for Student Admission and Registration, published in the Official Gazette numbered 24540 and dated October 1, 2001 have been repealed.

Adjustments
PROVISIONAL ARTICLE 1 – (Change:OG-17.08.2015/29448) (1) Respective administrative boards are in charge of resolving the disputes resulting from implementing the provisions in this Regulation to the students who registered to the University in 2015-2016 Academic Year and before.

(Add:OG-23/10/2017-30219) (2)Fourth grade students in undergraduate programs and second grade students in associate programs can take additional courses totaling 18 ECTS credits with the approval of their advisor for only one time in 2017-2018 academic year.

Acquired Rights
PROVISIONAL ARTICLE 2 – (Change OG 28.08.2013/28749) (1) Second clause of Article 26 of this regulation is applied to first time freshmen students in 2013-2014 academic year fall semester. Grade point averages of other students are calculated based on IUE/local credits.

SECTION SIX
Final Provisions

Effectiveness
ARTICLE 48 – (1) This Regulation takes effect on the date of its publication.

Enforcement
ARTICLE 49 – (1) The Rector of the Izmir University of Economics enforces the provisions of this Regulation.


                    1Item (g) has been added to sub-article one, Article 3 of Regulation for Associate and Undergraduate Degree Education and Examination, and item (i) has been abolished pursuant to the Regulation on Making Changes in the Regulation for Associate and Undergraduate Degree Education and Examination, which is published in the Official Gazette dates 17 August 2015 and numbered 29448.

 

Date of Offical Gazette   Number of Offical Gazette  
22/1/2013                          28536
Changes
• 28/8/2013                          28749
• 22/1/2014                          28890
• 17/8/2015                          29448
• 18/1/2016                          29597
• 01/6/2016                          29729
• 12/8/2016                          29799
• 14/7/2017                          30124

  GERİ DÖN