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REGULATIONS FOR TRANSFER ON ASSOCIATE AND UNDERGRADUATE LEVEL


 

REGULATION ON STUDENT TRANSFERS FOR ASSOCIATE AND UNDERGRADUATE PROGRAMS

 

SECTION ONE

Purpose, Scope, Basis, and Definitions

 

Purpose and Scope

ARTICLE 1-  (1) The purpose of this regulation is to set out the general principles regarding student admission to associate and undergraduate programs of Izmir University of Economics through inter-institutional and intra-institutional transfer, its quota, evaluation, announcement of results, and adjustment procedures. 

 

(2) This regulation includes the provisions regarding inter-institutional and intra-institutional transfer procedures to associate and undergraduate programs of Izmir University of Economics.

 

Basis

ARTICLE 2 –(1) This regulation is based on The Regulation for Student Transfer Between Associate Degree and Bachelor’s Degree Programs, Double Major and Minor Programs and Course Credit Transfers Between Institutions of Higher Education published in the Official Gazette No.27561, dated 24 April 2010. 

 

Definitions

ARTICLE 3 – (1) The references in this regulation are as follows;

a) Board of Trustees: Izmir University of Economics Board of Trustees,

b) Academic Unit: Faculty, school, or vocational schools affiliated to Izmir University of Economics,

c) Undergraduate program: Higher education program with a regular education period of 4-6 years,

ç) Associate program: Higher education program with a regular education period of 2 years,

d) Rector: The Rector of Izmir University of Economics,

e) Senate: The Senate of Izmir University of Economics,

f) Administrative Board: Izmir University of Economics Administrative Board,

g) University/IUE: Izmir University of Economics,

ğ) ECTS: European Credit Transfer System,

h) IUE: Izmir University of Economics.

 

SECTION TWO

Intra-Institutional Transfer

General Principles

ARTICLE 4- (1) Intra-Institutional transfer is accepted based on cumulative grade point average and central placement score (Additional Article 1) pursuant to “The Regulation for Student Transfer Between Associate Degree and Bachelor’s Degree Programs, Double Major and Minor Programs and Course Credit Transfers Between Institutions of Higher Education”.

 

(2) Students, who benefit from OSYS scholarship or OSYS tuition discounts (75% OSYS Discount, 50% OSYS Discount, and 25% OSYS Discount)  are considered giving up their right for scholarship, discount when they make an intra-institutional transfer.

 

(3) When admitting the student to the program h/she wants to transfer, scores regarding the year the student is placed and scores and types of scores used for placement to higher education institutions for that year, and academic ranking, if available, are taken into consideration.

 

(4) Students, who meet the academic ranking requirement, can apply to departments/programs that require academic ranking requirement stated in OSYS guidebook for the relative year.

 

(5) Students, who want to transfer to programs with special requirements stated in OSYS guidebook, need to meet these requirements as well as the other requirements.

 

(6) Intra-institutional transfer based on central placement scores is not accepted in programs that admit students through aptitude test, only intra-institutional transfer based on cumulative grade point average is accepted.

 

(7) Deferring registration or not renewing it does not constitute impediment to benefit from the right to transfer.

 

Application requirements for intra-institutional transfer based on cumulative grade point average

ARTICLE 5- (1) Students, who have completed at least one semester in their current program, excluding the foreign language preparatory class, can apply for intra-institutional transfer. In Faculty of Medicine, intra-institutional transfer is allowed only at the beginning of the academic year.

(2) Students, who apply for intra-institutional transfer from a program in which the medium of instruction is Turkish to a program with a compulsory foreign language preparatory class, need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams. Application of those, who fail to meet the foreign language requirement, will not be accepted.   

 

(3) Intra-institutional transfer is accepted in 2nd, 3rd, 4th, and 5th semesters in four-year undergraduate programs; in 3rd, 5th, 7th, and 9th semesters in six-year undergraduate programs, and 2nd and 3rd semesters in two-year associate programs. 

 

(4) When admitting the student to the transferred program, the type of central placement score required for the program needs to be above the lowest base point of other domestic universities. However, in transfers to departments admitting with a different score type, the score the OSYM uses for placement is taken into consideration.

 

(5) The cumulative Grade Point Average needs to be at least 2.72 over 4.00 for Faculty of Medicine, and at least 1.00 over 4.00 for other associate and undergraduate programs.

 

(6) Students need to succeed in all other common compulsory courses, excluding the "IUE 100- Academic and Social Orientation" course in the syllabus of the transferring department/program.   

 

(7) When applying to intra-institutional transfer to programs that admit students through aptitude test, student needs to succeed in the aptitude test as well as meeting the other requirements for transfer.

 

(8) Intra-institutional transfer based on cumulative grade point average is not accepted from associate programs to undergraduate programs or from undergraduate programs to associate programs.

 

Quota

ARTICLE 6- (1)  The University Administrative Board determines the quota for intra-institutional transfer based on cumulative grade point average on department/program basis. The quota cannot exceed the rate of the student quota anticipated in the OSYM guidebook for the relative year specified by Turkish Higher Education Council.

 

Evaluation and announcement of results

ARTICLE 7- (1) Transfer applications are evaluated by “Transfer Application Evaluation Commission” assigned by the University Administrative Board, and finalized by the Administrative Board of respective faculty/school/vocational school.

 

(2) While evaluating the intra-institutional transfer applications, the cumulative GPAs of the students are taken into consideration first. If they are equal, the student with the higher academic ranking concerning the OSYS score will be given priority.  As a result, the list of students accepted and list of students on the waiting list are announced on the University website. If there are vacant quotas, students from the waiting list may be registered.

 

(3) When the deadline is over, registrations will not be taken even if there are vacant quotas. 

 

(4) Candidate, who fails to register within the announced period, loses his/her right.

 

Application requirements for intra-institutional transfer based on central placement score (Additional Article 1)

ARTICLE 8- (1) The central placement score of the student in the year h/she is accepted needs to be equal or above the base point of the program he/she wants to transfer. 

 

(2) Students can apply for intra-institutional transfer in all classes, including the foreign language preparatory class, last year and all classes in between. In Faculty of Medicine, intra-institutional transfer is allowed only at the beginning of the academic year.

 

(3) Students, who failed the foreign language preparatory class for two years can also apply for transfer. However, in this case, they need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams in order to transfer to a program with a compulsory foreign language preparatory class.

 

(4) Students, who apply for intra-institutional transfer from a program in which the medium of instruction is Turkish to a program with a compulsory foreign language preparatory class, need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams. Students, who fail to meet the foreign language requirement, need to take foreign language education pursuant to respective IUE legislation.   

 

(5) Intra-institutional transfer is accepted from associate programs to undergraduate programs or from undergraduate programs to associate programs if central placement score meets the requirement.

 

(6) The central placement score of the student in the year h/she is accepted needs to be equal or above the base point of the program he/she wants to transfer to a program that admit students through aptitude test. However, intra-institutional transfer based on central placement scores is not accepted in programs that admit students through aptitude test.

 

Quota

ARTICLE 9- (1) The quota for intra-institutional transfer based on central placement score (Additional Article 1) is determined on department/program basis. The quota cannot exceed the rate of the student quota anticipated in the OSYM guidebook for the relative year specified by Turkish Higher Education Council.

 

Evaluation and announcement of results

ARTICLE 10- (1) Transfer applications are evaluated by “Transfer Application Evaluation Commission” assigned by the University Administrative Board, and finalized by the Administrative Board of respective faculty/school/vocational school.

 

(2) While evaluating the intra-institutional transfer applications, the OSYM central placement score of the student in the year h/she is placed into the program, is taken into consideration. Ranking is based on the student with the highest OSYM score. The list of students accepted and list of students on the waiting list are announced on the University website. If there are vacant quotas, students from the waiting list may be registered.

 

(3) When the deadline is over, registrations will not be taken even if there are vacant quotas. 

 

(4) Candidate, who fails to register within the announced period, loses his/her right.

 

SECTION THREE

Inter-institutional Transfer (Domestic, Turkish Republic of Northern Cyprus, and Abroad)

 

General Principles

ARTICLE 11- (1) Inter-institutional transfer is accepted based on cumulative grade point average and central placement score (Additional Article 1) pursuant to “The Regulation for Student Transfer Between Associate Degree and Bachelor’s Degree Programs, Double Major and Minor Programs and Course Credit Transfers Between Institutions of Higher Education”.

 

(2) There are no separate quotas for OSYS scholarship and OSYS discount in inter-institutional transfers (domestic or abroad).

 

(3) When admitting the student to the program h/she wants to transfer, scores regarding the year the student is placed, and scores and types of scores used for placement to higher education institutions for that year, and academic ranking, if available, are taken into consideration.

 

(4) Students, who meet the academic ranking requirement, can apply to departments/programs that require academic ranking requirement stated in OSYS guidebook for the relative year.

 

(5) Students, who want to transfer to programs with special requirements stated in OSYS guidebook, need to meet these requirements as well as the other requirements.

 

(6) Inter-institutional transfer based on central placement scores is not accepted in programs that admit students through aptitude test, only inter-institutional transfer based on cumulative grade point average is accepted.

 

(7) Transfer from higher education institutions abroad which are recognized by the Turkish Council of Higher Education (YOK) is allowed.

 

(8) Students, who apply for inter-institutional transfer from a program in which the medium of instruction is Turkish to a program with a compulsory foreign language preparatory class, need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams.

 

(9) Prospective students, who enrolled to higher education institutions abroad by their own means cannot apply for inter-institutional transfer based on central placement score (Additional Article 1).  Inter-institutional transfer based on central placement score is accepted only from domestic universities and universities in Turkish Republic of Northern Cyprus (KKTC).

 

(10) Students may transfer between the equivalent diploma programs, which have the same level, same name, or the content of which are determined to be at least eighty percent the same by the respective administrative boards.

 

(11) The conversion tables specified by the Turkish Council of Higher Education or accepted by IUE Senate are used while turning the success grades obtained in 100 point grading system to 4 point grading system.

 

(12) Deferring registration or not renewing it does not constitute impediment to benefit from the right to transfer.

 

Application requirements for inter-institutional transfer (Domestic, Turkish Republic of Northern Cyprus, and Abroad) based on cumulative grade point average

ARTICLE 12- (1) Students, who have completed at least two semesters (1 year) in undergraduate programs, and at least one semester in associate programs at domestic higher education institutions or higher education institutions abroad, excluding the foreign language preparatory class, can apply for inter-institutional transfer based on cumulative grade point average. In Faculty of Medicine, inter-institutional transfer is allowed only at the beginning of the academic year.

 

(2) Students, who apply for inter-institutional transfer from a program in which the medium of instruction is Turkish to a program with a compulsory foreign language preparatory class, need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams.

 

(3) Inter-institutional transfer based on cumulative grade point average;

a) is not accepted in between semesters of the undergraduate programs.

b) is not accepted to the first two and last two semesters of the undergraduate programs.

c) is accepted at the beginning of academic years only in undergraduate programs (3rd, 5th, 7th, and 9th semesters).

ç) is not accepted to the first and last semester of the associate programs.

d) is accepted in 2nd and 3rd semesters only in associate programs.

 

(4) The cumulative Grade Point Average needs to be at least 2.72 over 4.00 for Faculty of Medicine, and at least 2.29 over 4.00, or 60 over 100 for other associate and undergraduate programs.

 

(5) Students with failed course(s) can apply for inter-institutional transfer.

 

(6) Students studying at universities that admit students through aptitude test can apply for inter-institutional transfer. When applying to inter-institutional transfer to programs that admit students through aptitude test, student needs to succeed in the aptitude test as well as meeting the other requirements for transfer.

 

(7) Inter-institutional transfer based on cumulative grade point average is not accepted from associate programs to undergraduate programs or from undergraduate programs to associate programs.

 

(8) Students, applying for inter-institutional transfer based on cumulative grade point average, should have not received any disciplinary punishments except for a warning and a reprimand.

 

(9) Additional application requirements for students applying from universities abroad are stated below:

a) Students must have taken the OSYS exam for the year they were accepted to the university abroad or in the previous year. Submitting other exam documents such as SAT, ACT, Abitur, Baccalaureate alone, without an OSYS exam result is not accepted. 

b) Students must obtain the minimum placement score of the other domestic universities equivalent to the type of score of the relative program they want to apply for.  

c) Students also need to meet the academic ranking requirement for the relative program specified by YOK, if applicable.  

 

(10) Students, who could not take OSYS exam and are studying at one of the top 500 universities based on QS and Times rankings can apply for transfer. They can transfer to 3rd year class in 4-year undergraduate programs, to 3rd or 4th year classes in 5-year undergraduate programs, to 3rd, 4th, or 5th year classes in 6-year undergraduate programs, and to 3rd semester in associate programs if they successfully completed at least second year, excluding the preparatory program. 

 

(11) Turkish national students, who completed secondary education abroad and started higher education abroad, and foreign national students:

a) are not required to take the OSYS exam for the year they were accepted to the university abroad or in the previous year. These students are not required to obtain the minimum placement score of the other domestic universities equivalent to the type of score of the relative program they want to apply for.

b) are not required to meet the academic ranking requirement for programs that require academic ranking. 

c) are not required to obtain the minimum placement score equal or above the base point of the program they want to apply that is equivalent to other domestic universities.

 

 

 

Quota

ARTICLE 13- (1) The quota for inter-institutional transfer (Domestic, Turkish Republic of Northern Cyprus, and Abroad) based on cumulative grade point average is determined by the University Administrative Board on department/program basis. The quota cannot exceed the rate of the student quota anticipated in the OSYM guidebook for the relative year specified by Turkish Higher Education Council.

 

Evaluation and announcement of results

ARTICLE 14- (1) Transfer applications are evaluated by “Transfer Application Evaluation Commission” assigned by the University Administrative Board, and finalized by the Administrative Board of respective faculty/school/vocational school.

 

(2) Applications of students from domestic universities or universities in Turkish Republic of Northern Cyprus, who have insufficient cumulative GPA, however obtained a central placement score that is equivalent or above the base point of the program they want to transfer for the relative year, are taken into consideration only when there is available quota after all the students with sufficient cumulative GPA are placed. Students in the same situation applying from universities abroad are evaluated as off-quota.

 

(3) While evaluating the inter-institutional transfer applications, the cumulative GPAs of the students are taken into consideration first. If they are equal, the student with the higher academic ranking concerning the OSYS score will be given priority.  As a result, the list of students accepted and list of students on the waiting list are announced on the University website. If there are vacant quotas, students from the waiting list may be registered.

 

(4) Students, who apply for inter-institutional transfer from a program in which the medium of instruction is Turkish to a program with a compulsory foreign language preparatory class, need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams. Application of those, who fail to meet the foreign language requirement, will not be accepted.  

 

(5) When the deadline is over, registrations will not be taken even if there are vacant quotas.

 

(6) Candidate, who fails to register within the announced period, loses his/her right.

 

Application requirements for inter-institutional transfer (Domestic, Turkish Republic of Northern Cyprus, and Abroad) based on central placement score (Additional Article 1) 

ARTICLE 15- (1) Applications for inter-institutional transfer based on central placement score (Additional Article 1) from higher education institutions, excluding the ones in Turkish Republic of Northern Cyprus, are not accepted.

 

(2) Students studying at universities in Turkish Republic of Northern Cyprus can apply for inter-institutional transfer based on central placement score (Additional Article 1) to associate and undergraduate programs only at the beginning of academic years, they cannot apply in between semesters.

 

(3) Students can apply for inter-institutional transfer in all classes, including the foreign language preparatory class, last year and all classes in between. In Faculty of Medicine, inter-institutional transfer is allowed only at the beginning of the academic year.

 

(4) In the event of quota not being available in the OSYS guidebook for the relative program at the University in the year the students has registered, they cannot transfer since a central placement score is not available. 

 

(5) Students, who qualified to register to the higher education institution but failed to do so, cannot apply for transfer.

 

(6) The central placement score of the student in the year h/she is accepted needs to be equal or above the base point of the program he/she wants to transfer. Students, who meet this requirement, can transfer from associate programs to undergraduate programs or from undergraduate programs to associate programs.

 

(7) Students, who registered in a program through DGS (Vertical Transfer Examination), can apply for a transfer, given that there is available quota in the “Vertical Transfer from Associate Programs to Undergraduate Programs” table in the fields stated in DGS guidebook for the relative year, and given that they obtained adequate DGS score.

 

(8) Students can make transfer based on central placement score (Additional Article 1) for one time only. However, in later semesters, these students may apply to go back to the higher education institution they qualified to register before. In that case, they waive their right to OSYS scholarship and discounts.

 

(9) The central placement score of the student studying at a program that admit students through aptitude test in the year h/she is accepted needs to be equal or above the base point of the program he/she wants to transfer to. However, inter-institutional transfer based on central placement scores is not accepted in programs that admit students through aptitude test.

 

(10) Students, who apply for inter-institutional transfer from a program in which the medium of instruction is Turkish to a program with a compulsory foreign language preparatory class, need to succeed in foreign language proficiency exam administered by IUE, or obtain a specified level of score in nationally or internationally recognized foreign language exams. Students, who fail to meet the foreign language requirement, need to take foreign language education pursuant to respective IUE legislation.   

 

Quota

ARTICLE 16- (1) The quota for inter-institutional transfer (Domestic and Turkish Republic of Northern Cyprus) based on central placement score (Additional Article 1) is determined on department/program basis. The quota cannot exceed the rate of the student quota anticipated in the OSYM guidebook for the relative year specified by Turkish Higher Education Council.

 

Evaluation and announcement of results

ARTICLE 17- (1) Transfer applications are evaluated by “Transfer Application Evaluation Commission” assigned by the University Administrative Board, and finalized by the Administrative Board of respective faculty/school/vocational school.

 

(2) While evaluating the inter-institutional transfer applications, the OSYM central placement score of the student in the year h/she is placed into the program, is taken into consideration. Ranking is based on the student with the highest OSYM score. The list of students accepted and list of students on the waiting list are announced on the University website. If there are vacant quotas, students from the waiting list may be registered.

 

(3) When the deadline is over, registrations will not be taken even if there are vacant quotas.

 

(4) Candidate, who fails to register within the announced period, loses his/her right.

 

 

SECTION FOUR

General Provisions

 

Transfer from international dual diploma program, open, or distance education programs

ARTICLE 18- (1) Students are allowed to transfer from international dual diploma programs to international dual diploma programs in the same field, or to formal education programs in the same field by meeting the requirements specified in the relative legislation.

 

(2)  Students, who are dismissed from the higher education institution abroad due to academic inadequacy while studying at an international dual diploma program, are allowed to transfer. They may transfer to an equal diploma program at his/her own higher education institution or at another higher education institution by taking his/her success grade in the higher education in Turkey as basis within the framework of the transfer requirements pursuant to the related regulation.

 

(3) Students, who are studying at open or distance education programs within the scope of a second university, cannot apply for transfer.

 

(4) Students are allowed to transfer from open or distance education programs to formal education programs. For this, they need to have obtained a cumulative grade point average of at least 80 over 100, or 3.15 over 4.00, or the central placement score in the year they registered needs to be equal or above the base point of the program to which they want to transfer for that year.

 

(5) Students, who want to transfer from evening education programs to formal education programs need to have obtained a cumulative grade point average of at least 60 over 100 or 2.29 over 4.00, and rank among the top 10% of their current class.

 

Adjustment Procedures

ARTICLE 19- (1) The decision regarding transfer of which of the courses taken by the transferring student in their previous programs,  course equivalency, courses they need to be taking from lower classes and/or semesters, and their ECTS equivalency are evaluated by Transfer Application Evaluation Commission in accordance with the opinions of head of relative department/program. The decision is then finalized by  the Administrative Board of respective faculty/school/vocational school.

 

(2) The courses students have taken and succeeded in their previous programs and the grades they have earned are included in their cumulative GPAs and indicated in their transcripts of the new programs.

 

(3) Grade conversion for equivalent courses is carried out by the head of relative department/program in accordance with the rules specified by the University Senate, and then the student’s cumulative grade point average is calculated.

 

(4) Course equivalency (adjustment) procedures are performed based on the students ‘class and semester at the universities they are transferring from

 

(5) The period of study, spent in the previous programs by the transfer students, are included in the calculations of the maximum period of study.

Enforcement

ARTICLE 20- (1) The Rector of the Izmir University of Economics enforces the provisions of this Regulation.

 

Effectiveness

ARTICLE 21- (1) This Regulation takes effect on the date of its approval by the Senate of Izmir University of Economics.

 

PROVISIONAL ARTICLE 1-(1) Pursuant to Clause 9 of Article 12 of this Regulation, students applying from universities abroad, who have not taken OSYS exam before 2017-2018 academic year, need to submit one of the following exam documents that are deemed equivalent to OSYS exam. SAT (at least 1000 points), ACT (at least 21 points), ABITUR, French Baccalaureate, GCE A Level Certificate (at least 2 courses), International Baccalaureate (IB), Austria Matura Diploma (Matura Reifezeugnis) and Italy Maturita Diploma (Diploma di Maturita).

Starting from 2017-2018 academic year, students must have taken the OSYS exam for the year they were accepted to the university abroad, and obtained the minimum base score or higher score in the type of score of the relative program specified for the equivalent domestic programs. Submitting other exam documents such as SAT, ACT, Abitur, Baccalaureate alone, without an OSYS exam result is not accepted. 

 

 

This regulation takes effect upon the decision of the Senate and dated 23.05.2018 and numbered 342-A/6.

  GERİ DÖN